how do I record an online deposit where the invoice amount is different from the paid amount. The difference being bank charges

nci1 · ‎November 30, 2020

The invoice sent to the client was $1150.00 but the amount paid into the business checking was only $1140.00. The difference is bank charges. I applied the received amount and now the $10.00 difference shows up as unapplied and outstanding but in fact it should no outstanding balance. How do I fix that.

Rose-A · ‎November 30, 2020

Hi, nci1.

You can manually record the bank charges in QuickBooks Online by adding a line item when creating a bank deposit and enter the charge in a negative amount.

Here's how:

Click + New in the left panel.
Under Others, click Bank Deposits.
Select the invoice payment.
In the Add funds to this deposit field, choose the relevant account.
Enter a negative amount, under Amount.
Click Save and close.

I'm including some articles to know more about depositing and categorizing your transactions in QuickBooks:

How to Use the Undeposited Funds Account to Receive Payments in QuickBooks Online.

Categorize and match online bank transactions in QuickBooks Online.

Let me know if there's anything else you need in QuickBooks, I'll be around to help. Have a good one.

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how do I record an online deposit where the invoice amount is different from the paid amount. The difference being bank charges

how do I record an online deposit where the invoice amount is different from the paid amount. The difference being bank charges

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