Invoices and paying by credit card

Hi there, @Clarkheatac. 

Thanks for reaching out. I hope your day is going great so far. 

You can enter the invoices as bills and mark them as paid with a credit card in QuickBooks Desktop. I've included some steps to do this below. 

To create a bill: 

1. Go to the Vendors menu, then select Enter Bills.
2. Choose a vendor from the dropdown, then fill out the required fields:
   • Date - The date you received the bill.
   • Amount - The total amount of the bill.
   • Due date - The due date of the bill.
3. Click on the type of bill you want to record:
   • Expenses - Record a bill for expenses incurred by the business, such as phone service, rent, and utilities.
   • Items - Record a bill for anything that your company buys, sells, or resells in the course of business, such as products, shipping and handling charges, and discounts.
4. Tap on Save to record the bill.

To record the payment:

1. Click on the Pay bills window from the home screen. 
2. Once the Pay Bills window launches, you can check off the bill you'd like to pay.
3. Choose the payment method at the bottom of the screen.
   •  

That should do it. You can check out Enter bills in QuickBooks Desktop and Pay bills in QuickBooks Desktop for additional details. 

Please remember that it's always best to consult with your accountant before making any changes to your file. If you don't have an accountant, don't sweat it. You can find one here in our Resource Center. 

Don't hesitate to let me know if you have any questions or concerns. Take care! 

Thank you I got the bills paid by credit card and it sent the amount I owe to credit card company to the entry credit card charges area. Now it shows a balance $35068.78 in that account screen which is the same amount I pay the supply companies online with my credit card through their system. I paid the credit card company through my bank with an online transaction.

My question is how do I show that I pay the credit card company from my bank account in Quickbooks? 

Thank you I got the bills paid by credit card and it sent the amount I owe to credit card company to the entry credit card charges area. Now it shows a balance $35068.78 in that account screen which is the same amount I pay the supply companies online with my credit card through their system. I paid the credit card company through my bank with an online transaction.

My question is how do I show that I pay the credit card company from my bank account in Quickbooks? 

Hi there, Clarkheatac.

Thanks for getting back to us. Allow me to hop in and share details about recording credit card payments in QuickBooks Desktop (QBDT).

When paying credit card charges, you can use the Write Checks feature in QBDT. The steps to do this are pretty quick and easy.

Here's how to do it:

1. In QBDT, go to the Banking menu at the top.
2. Select Write Checks.
3. From the Bank Account drop-down, choose the bank account you want to use for paying the credit card.
4. Pick the date of your payment.
5. In the Pay to the order of drop-down, select the name of your credit card company.
6. Enter the amount of your payment.
7. Click the Expenses tab and choose your credit card account.
8. Hit Save & Close once done.

For more information about managing and paying credit cards in QBDT, consider checking out this article: Set up, use, and pay credit card accounts.

To ensure you accounts are balanced and accurate, you can process a reconciliation. You can refer to this article for further guidance: Reconcile an account in QuickBooks Desktop.

I also recommend visiting our website for more tips and other resources you can use in the future: Self-help articles.

Please leave a comment below if you have additional questions about this or anything else QBDT. I'm always ready to help. Take care.