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daltonfiredist
Level 1

Reissue lost vendor check

I have outstanding vendor checks from prior periods that have to be reissued. I do not want to void the original payment because that would change my financials. I just need to do a replacement check to the vendor.

Solved
Best answer March 04, 2019

Best Answers
Rose-A
Moderator

Reissue lost vendor check

I'd be happy to help today, daltonfiredist.

Thank you for checking in with us. Let me help you issue a lost vendor check via the QuickBooks Desktop.

 

If you wish to reissue a lost check, you can make a deposit with the current date for the total, posting to the Other Liability account. Make replacement checks in the current date and pay out that liability.

 

The deposit for the total, and the uncashed checks, all clear against each other the next reconciliation to the net of 0. The new checks will then clear, and this is not a new expense.

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information.
  4. Click Save & Close.

Let me know how it goes by leaving a Reply below. Have a good one.

View solution in original post

Angelyn_T
QuickBooks Team

Reissue lost vendor check

Thank you for joining the thread, @rigger42.

 

I'm here to help share additional information about issuing a replacement check to a vendor.

 

The steps provided above are correct, first, you'll need to create a deposit under/from the Other Current Liability account. Fill in the necessary information and choose an account where you want to deposit the money.

a1 fdepost.PNG

 

After, create a check and choose the other current liability account under the Account column.

a1 check.PNG

 

Once done, when you're checking the register, the account balance is zeroed out.

a1 regi.PNG

 

That should do it. Let me know if you have any other vendor and banking concerns. I'll be right here to help you!

View solution in original post

9 Comments
Rose-A
Moderator

Reissue lost vendor check

I'd be happy to help today, daltonfiredist.

Thank you for checking in with us. Let me help you issue a lost vendor check via the QuickBooks Desktop.

 

If you wish to reissue a lost check, you can make a deposit with the current date for the total, posting to the Other Liability account. Make replacement checks in the current date and pay out that liability.

 

The deposit for the total, and the uncashed checks, all clear against each other the next reconciliation to the net of 0. The new checks will then clear, and this is not a new expense.

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information.
  4. Click Save & Close.

Let me know how it goes by leaving a Reply below. Have a good one.

View solution in original post

rigger42
Level 1

Reissue lost vendor check

I'm attempting the same but when I use Make Deposits, the Current Other Liability account isn't an option for accounts to which I can make a deposit. 

 

If I open up the register for the "Uncashed Checks" liability account, I can manually increase the balance, but would the FROM account just be the original checking account and I can enter the total sum of all the checks to be reissued?

Angelyn_T
QuickBooks Team

Reissue lost vendor check

Thank you for joining the thread, @rigger42.

 

I'm here to help share additional information about issuing a replacement check to a vendor.

 

The steps provided above are correct, first, you'll need to create a deposit under/from the Other Current Liability account. Fill in the necessary information and choose an account where you want to deposit the money.

a1 fdepost.PNG

 

After, create a check and choose the other current liability account under the Account column.

a1 check.PNG

 

Once done, when you're checking the register, the account balance is zeroed out.

a1 regi.PNG

 

That should do it. Let me know if you have any other vendor and banking concerns. I'll be right here to help you!

View solution in original post

BethatVIVO
Level 4

Reissue lost vendor check

 
Txroofer
Level 1

Reissue lost vendor check

My issue is that the check I need to reissue is from a prior year and is uncleared in the bank reconciliation. I need to clear that check in the current year and reissue without creating a new liability.

 

I followed the instructions from a previous post to clear out the lost check in the current period by creating an offsetting deposit and clearing the check during the bank reconciliation. This is logical and makes sense to me.

 

Where I am getting confused is how to reissue the vendor check without creating a new liability knowing that it is going to come through on our bank statement once it is cashed by the vendor. 

If I follow the instructions above using the "other liability account" on a deposit I create and also on the check I create and they wash each other out, I won't have a check to clear when this new check comes through on the bank statement? Although, maybe I just answered  my own question. Do I need to wait and create the "other liability account" deposit once the reissued vendor check does show on my bank statement? 

ReyJohn_D
QuickBooks Team

Reissue lost vendor check

Yes, you're right, @Txroofer.

 

You'll need to deposit the said amount on the current year using the Other Current Liability account. Then, create a new check to when you issue it. Just ensure that the old check wasn't withdrawn.

 

You can follow the steps given by my peers above as your reference.

 

To view all your deposits and other transactions linked to them, you can run the Deposit Detail report. Here are the steps how:

 

  1. Click the Reports menu, and then select Report Center.
  2. Choose the Banking section.
  3. Find the Deposit Detail report, and then click the Run icon.

Once ready, you can reconcile your account to ensure the accuracy of your books. For more details, please review this article: Reconcile an account in QuickBooks Desktop.

 

Comment back below if you have more questions regarding this or any QuickBooks concerns. I'll be here to help. Have a great day.

Tjemisonsr
Level 1

Reissue lost vendor check

I have the same issue. I need to reissue a check that was written in the previous year. I understand creating the deposit and check in the other liability account. My question is when do I clear the original check in the reconciliation process. I don't understand how or when I clear the original check so it does not show up as outstanding.

Peja1028
Level 1

Reissue lost vendor check

how do i reissue the check after i do the deposit?

jamespaul
QuickBooks Team

Reissue lost vendor check

Hello, Peja1028.

 

Just like what the other users have pointed out, you can reissue the check through the Banking section. I'm more than happy to guide you through the process. 

 

After doing the deposit, you'll want to go to the Banking section then select Write Checks. I'll elaborate the steps below: 

 

  1. Go to the Banking menu.
  2. Select Write Checks 
  3. Choose the bank account where you deposited the amounts.
  4. Select the vendor under PAY TO THE ORDER OF.
  5. Under the Expenses tab, select the Other Current Liability account.
  6. Enter the same amount you deposited.
  7. Add other information such as memo, description and such.
  8. Click Save & Close

 

reissuecheck1.PNG reissuecheck2.PNG

 

When you reconcile, simply select the deposit transaction and the offsetting check you just issued. This will zero-out the amounts and balance your reconciliation. 

 

Need a guide on the reconciliation process? Check this article out for the complete steps: Reconcile an account in QuickBooks Desktop.

 

I'll help you out again if you have more questions about creating other transactions. Just post here or create a new thread. I'll get back to you as soon as possible. 

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