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Senior Explorer ***

Reconcile a missing check

This is complex.  In May client had a QB challenge and several previously written checks were missing from the system.  We thought we had identified them all.   However, there was one $8300 check is written monthly and the fact that one was missing did not come into light until July bank reconciliation.  Each month the amount was reconciled not coordinating with the check number.  With a closer look it became clear that check 8184 was not in the register.  A bill was set to pay with that check number.  The vendor does not show in the A/P aging detail as outstanding.  Cash is overstated though as I have an unmatched bank transaction.  I need to credit cash, but I am unclear what to debit.  A debit to accounts payable will cause AP to be out of balance.  Any experience on how to rectify would be greatly appreciated.  

1 Comment
QuickBooks Team

Re: Reconcile a missing check

Hello there, TammyM12.


Allow me to help you find the check that’s missing in your Reconcile screen.


Let's run the Transaction List by Vendor to make sure the check was written. This report lists all the vendor-related transactions. I'll walk you through how to open this:

  1. Go to Reports at the top menu.
  2. Choose Vendors & Payables.
  3. Click Transaction List by Vendor.

Another way to look for the missing check is through the Audit Trail. This lists each accounting transaction and any additions, deletions, or modifications that affect that transaction.


Here's how:

  1. Go to Reports.
  2. Choose Accountant & Taxes.
  3. Click Audit Trail.

If you can't find the checks, you'll want to manually add it. Check out this article for your reference: Create, modify, and print checks.


On the other note, here's an article to learn more about the reconciliation process in QuickBooks Desktop: Reconcile in QuickBooks Desktop.


I'm just a post away if you have any other concerns about this. I'm always available to help you out.