Created with Sketch.Learn about PPP and Loan Forgiveness, stay informed with the latest changes.
Created with Sketch.Need help with 1099's or other Year End topics? Visit our Year End Resources page.
Created with Sketch.New to QuickBooks or using a new product? Visit our Get Started resource page to help you get going.
Created with Sketch.Need to make changes to your account? Visit the Account Manager Portal.
cancel
Showing results for 
Search instead for 
Did you mean: 
Level 1

Reissue lost vendor check

I have outstanding vendor checks from prior periods that have to be reissued. I do not want to void the original payment because that would change my financials. I just need to do a replacement check to the vendor.

Solved
Best answer March 04, 2019

Best Answers
Moderator

Reissue lost vendor check

I'd be happy to help today, daltonfiredist.

Thank you for checking in with us. Let me help you issue a lost vendor check via the QuickBooks Desktop.

 

If you wish to reissue a lost check, you can make a deposit with the current date for the total, posting to the Other Liability account. Make replacement checks in the current date and pay out that liability.

 

The deposit for the total, and the uncashed checks, all clear against each other the next reconciliation to the net of 0. The new checks will then clear, and this is not a new expense.

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information.
  4. Click Save & Close.

Let me know how it goes by leaving a Reply below. Have a good one.

View solution in original post

QuickBooks Team

Reissue lost vendor check

Thank you for joining the thread, @rigger42.

 

I'm here to help share additional information about issuing a replacement check to a vendor.

 

The steps provided above are correct, first, you'll need to create a deposit under/from the Other Current Liability account. Fill in the necessary information and choose an account where you want to deposit the money.

a1 fdepost.PNG

 

After, create a check and choose the other current liability account under the Account column.

a1 check.PNG

 

Once done, when you're checking the register, the account balance is zeroed out.

a1 regi.PNG

 

That should do it. Let me know if you have any other vendor and banking concerns. I'll be right here to help you!

View solution in original post

6 Comments
Moderator

Reissue lost vendor check

I'd be happy to help today, daltonfiredist.

Thank you for checking in with us. Let me help you issue a lost vendor check via the QuickBooks Desktop.

 

If you wish to reissue a lost check, you can make a deposit with the current date for the total, posting to the Other Liability account. Make replacement checks in the current date and pay out that liability.

 

The deposit for the total, and the uncashed checks, all clear against each other the next reconciliation to the net of 0. The new checks will then clear, and this is not a new expense.

 

Here's how:

 

  1. Click Banking at the top menu.
  2. On the drop-down list, click Make Deposits.
  3. Fill out the necessary information.
  4. Click Save & Close.

Let me know how it goes by leaving a Reply below. Have a good one.

View solution in original post

Level 1

Reissue lost vendor check

I'm attempting the same but when I use Make Deposits, the Current Other Liability account isn't an option for accounts to which I can make a deposit. 

 

If I open up the register for the "Uncashed Checks" liability account, I can manually increase the balance, but would the FROM account just be the original checking account and I can enter the total sum of all the checks to be reissued?

QuickBooks Team

Reissue lost vendor check

Thank you for joining the thread, @rigger42.

 

I'm here to help share additional information about issuing a replacement check to a vendor.

 

The steps provided above are correct, first, you'll need to create a deposit under/from the Other Current Liability account. Fill in the necessary information and choose an account where you want to deposit the money.

a1 fdepost.PNG

 

After, create a check and choose the other current liability account under the Account column.

a1 check.PNG

 

Once done, when you're checking the register, the account balance is zeroed out.

a1 regi.PNG

 

That should do it. Let me know if you have any other vendor and banking concerns. I'll be right here to help you!

View solution in original post

Level 4

Reissue lost vendor check

 
Level 1

Reissue lost vendor check

My issue is that the check I need to reissue is from a prior year and is uncleared in the bank reconciliation. I need to clear that check in the current year and reissue without creating a new liability.

 

I followed the instructions from a previous post to clear out the lost check in the current period by creating an offsetting deposit and clearing the check during the bank reconciliation. This is logical and makes sense to me.

 

Where I am getting confused is how to reissue the vendor check without creating a new liability knowing that it is going to come through on our bank statement once it is cashed by the vendor. 

If I follow the instructions above using the "other liability account" on a deposit I create and also on the check I create and they wash each other out, I won't have a check to clear when this new check comes through on the bank statement? Although, maybe I just answered  my own question. Do I need to wait and create the "other liability account" deposit once the reissued vendor check does show on my bank statement? 

QuickBooks Team

Reissue lost vendor check

Yes, you're right, @Txroofer.

 

You'll need to deposit the said amount on the current year using the Other Current Liability account. Then, create a new check to when you issue it. Just ensure that the old check wasn't withdrawn.

 

You can follow the steps given by my peers above as your reference.

 

To view all your deposits and other transactions linked to them, you can run the Deposit Detail report. Here are the steps how:

 

  1. Click the Reports menu, and then select Report Center.
  2. Choose the Banking section.
  3. Find the Deposit Detail report, and then click the Run icon.

Once ready, you can reconcile your account to ensure the accuracy of your books. For more details, please review this article: Reconcile an account in QuickBooks Desktop.

 

Comment back below if you have more questions regarding this or any QuickBooks concerns. I'll be here to help. Have a great day.

Need to get in touch?

Contact us