Uncleared checks and ACH Payments

Hi there, GKLimo.

You can delete the checks to remove them from your register. However, we recommend reaching out to your accountant prior to doing this for further advice.

We also recommend saving a backup copy of your company file before making any changes so you can easily undo them. Follow the steps in this article to create a back up: Back up your QuickBooks Desktop company file.

Follow these steps on how to delete them:

1. Open an uncleared check.
2. Click the Delete, then select Delete Check.
3. Click Save and close. 

Repeat the same steps for the rest of the checks. 

If these are uncasched paychecks, please see this article on how to properly handle them: Understanding Escheat regulations for unclaimed wages.

The Community is always here if you need anything else. 

Thank you for replying, but I do have a couple more questions because of your answer:

1) If I delete the checks, will that affect the the current Fiscal Year or the prior one(s) that check was cut?

2) Why would I delete the checks if these are 5+ years old

Sorry, I just want to make sure that my financials and payables will not be messed up.

Thanks you for your help!

Hello, @GKLimo.

For your year-to-date amounts, deleting a paycheck can affect the following:

• QuickBooks updates the year-to-date figures if you’ve deleted the most recent paycheck.
• If you void or delete an earlier paycheck, the year-to-date figures on following recorded paychecks will be correct on pay stubs, paychecks, and in the Review Paycheck window, but not in the Preview Paycheck window.
• The year-to-date figures for paychecks you write in the future will be correct.

If the deleted paycheck was for a previous quarter or year for which tax returns have already been filed, you may need to amend and file corrected payroll taxes.

Please know that we're always here if you have other questions. Don't hesitate to reach out. Thank you for posting and be safe. 

Thanks for your response. But what about A/P checks? If I void them in this year 2020, will they affect the financials for 2019, correct?

Thank you for the response. How do I handle an A/P check though? It was written and not cleared prior to 2020? I do not want it to affect my financials. Thanks

Hi there, GKLimo.

I'm here to share some information about voiding and deleting uncleared checks.

Yes, they will affect your financials for 2019. Once we void a certain check from a closed book, the total amount of your expenses for that year would change. You may notice that certain amounts on your financial reports will change.

In addition, you may need to undo your prior reconciliation by clicking Reconcile Now from the Banking screen, and then selecting Undo Last Reconciliation before we can void them. Then reconcile your bank accounts again to ensure that all of your records are accurate and up-to-date.

I'd highly recommend consulting your accountant for further advice. 

To easily track where your business stands in terms of expenses and revenue, you can customize the company and financial reports.

I'll be right here to continue helping if you have any other concerns or further questions about checks. Have a pleasant day ahead.

Thank you for your response!

So, if I am understanding correctly, there is NOT a way to void/delete a check without it affecting my previous financial statements?

Yes, indeed, @GKLimo.

Each transaction correlates with the corresponding reports. When you decide to void/delete a check from previous transactions, this can affect the financial reports.
 

That said, we encourage you to consult an accountant for advice when you decide to delete checks to correct your financial statements.

Additionally, if you wish to pull up a report of how bill credits are applied, you can refer to this article: Customize vendor reports.

You're always free to leave a message to this post if you have further queries. I'll keep my notifications open. Stay safe and healthy!