cancel
Showing results for 
Search instead for 
Did you mean: 
lashay0606
Level 1

When will a deposit show in my bank my customer pay with a check I post it in manually yesterday I pick deposited I'm confused

 
1 Comment 1
Jen_D
Moderator

When will a deposit show in my bank my customer pay with a check I post it in manually yesterday I pick deposited I'm confused

Glad to see you here, @lashay0606,

 

I can share a few insights about customer deposits in QBO. When you receive a payment for a sale, you should deposit it physically to your bank.

 

Tagging the payment as deposited in QuickBooks doesn't mean the amount goes through your bank immediately. If you haven't visited the F.I., you may put the funds in the Undeposited Funds account in QBO.

 

To record a sale paid by check, use a Sales Receipt. Here's how:

 

  1. Click the + New icon and select Sales Receipt.
  2. Complete the sales detail and enter Undeposited Funds as the Deposit to account.
  3. Hit Save and Close.

Create a bank deposit once this check is endorsed to your financial institution. Here's how:

 

  1. Still on the + New icon, select Bank Deposit this time.
  2. Pick the account you used to deposit the funds from the Account drop-down.
  3. Locate and mark the payment (sales receipt) from the Select the payments included in this deposit section.
  4. Click on Save and close when done.

If you linked your account for online banking, the deposit will be downloaded once cleared. From there, you can match the bank entry to the deposit. 

 

Check out this link to learn more about how to manage online banking transactions: Match and categorize bank transactions in QuickBooks Online.

 

Let me know if you have any questions about this. I'm always here to help you with QuickBooks. Have a good one!

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us