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Numberstory
Level 1

With some recent change, I am unable to separately parse deposits to correctly assign dates. How is this done now with QBO?

 
3 Comments 3
ShiellaGraceA
QuickBooks Team

With some recent change, I am unable to separately parse deposits to correctly assign dates. How is this done now with QBO?

Hi Numberstory. Welcome to Community.

 

Dividing deposits with different dates are unavailable. You can assign dates in the description or memo column as a workaround.

 

Let me guide you through how to do it.

  1. Go to +New. Then, Bank deposit.
  2. Mark the payments that you want to deposit. Then, enter the dates in the Memo section.
  3. Click Save and close.

If you're recording a downloaded deposits, here's how:

  1. Choose Banking, then Banking at the top.
  2. Look for the deposit transaction, then hit Split.
  3. Enter the deposit details, then add the dates in the Description column.
  4. Press Save and add.

I've added this article about downloading, matching, and categorizing your bank transactions in QuickBooks Online for your reference.

 

Please let me know if you have other questions. I'd be sure to reply as soon as I can. Have a good day.

Numberstory
Level 1

With some recent change, I am unable to separately parse deposits to correctly assign dates. How is this done now with QBO?

Thanks for the info.

 

There's more to it though:

Since I used to add deposits by date.

Now with this model it is combining dates into one deposit ( I get I add it in a memo) - but what do I set the date for there on the deposit page?

 

Isn't this what is going to have to be reconciled? Specifically, in this situation, the deposits are from different months.

 

Fascinating how I never got an update, or email about this change.

Any further help is greatly appreciated.

RenjolynC
QuickBooks Team

With some recent change, I am unable to separately parse deposits to correctly assign dates. How is this done now with QBO?

Hi there, Numberstory.

 

I'd like to help you get this sorted out. We can record two deposits in QuickBooks with a different date. Then, match it to the deposit that shows up in the Banking page.

 

For example, you have entered two invoices, and the customer paid it on different dates. Then, you recorded the received payments and then deposit the amounts to the Undeposited Funds account. After the process, you see the payments in the deposit page.

 

To deposit the payments with different dates, we need to create the transaction separately.

 

Here's how:

  1. Go to + New on the left panel.
  2. Under Other, select Bank deposit.
  3. Select the Bank account from the drop-down menu. Note: Make sure to choose the bank that is connected in the Banking page.
  4. Select the Date of the first payment you want to deposit.
  5. Put a check mark on the first payment you want to deposit.
  6. Click Save and close.

Follow the same process with the second payment.

 

I'm adding some sample screenshots for a visual guide:

 

Once done, let's go to the Banking section and match the transactions by following these steps:

  1. Go to Banking on the left panel.
  2. In the For Review section, select the transaction.
  3. Choose the Find match option.
  4. In the Match transactions window, select Deposits from the first drop-down, enter the amount (Optional), and select the From and To date.
  5. Put a check mark on the deposits you recorded. 
  6. Click Save.

After the steps above, you can now reconcile the bank. Here's an article for reference: Reconcile an account in QuickBooks Online.

 

Reach out to me if there's anything else you need. Thank you.

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