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Level 3

Bills/Estimates/Job Costing

Hello!

 

In regards to accurate Job Costing/Tracking, will I need to enter Vendor Invoices (Bills for QBDT) through the Estimate that I have created to accurately attribute all information? It is in the top ribbon of the Estimate window.

 

Or can I simply go to "Enter Bills" and utilize the "Items" tab by filling in the correct Item, Customer:Job, and Class?

 

We are trying to get the most out of the tools that we have to create better visibility and contemporaneous reporting.

Solved
Best answer October 02, 2020

Best Answers
QuickBooks Team

Bills/Estimates/Job Costing

Hello, @JRH2

 

I can share some information on how to enter bills in your QuickBooks. 

 

You can have an estimate to create a bid, proposal, or quote to your customers. When they accept it, you can turn this into a sales order or an invoice.

 

You'll enter bills to record your payables in QuickBooks Desktop (QBDT) provided by a vendor. You can add it to the Items tab if it’s anything that your company buys and sells. Just make sure to put a checkmark in the Billable column to track this as a billable expense.

 

Here’s how to enter bills:

  1. Go to the Vendors menu and select Enter bills.                                       pay bills.JPG
  2. Choose the vendor from the drop-down menu.
  3. Click the Items tab and provide all the necessary information. 
  4. Enter the amount and the correct expense account. 
  5. Add a checkmark in the Billable column to track the billable expense.   items tab.JPG
  6. Click on Save & Close once you’re done. 

You can check these articles for more information on how to create an estimate and how to enter bills. Here’s also a guide on how to pay bills in QuickBooks Desktop

 

From here, you can run a job costing reports to see how your business is doing. You can access various job reports by going to the Reports menu and selecting Jobs, Time, & Mileage. See this article for detailed guidance: Tracking job costs in QuickBooks Desktop.

 

I'm always here if you need further help or you still have questions about your transactions, and or anything else. Take care and have a great rest of the day!

View solution in original post

3 Comments
QuickBooks Team

Bills/Estimates/Job Costing

Hello, @JRH2

 

I can share some information on how to enter bills in your QuickBooks. 

 

You can have an estimate to create a bid, proposal, or quote to your customers. When they accept it, you can turn this into a sales order or an invoice.

 

You'll enter bills to record your payables in QuickBooks Desktop (QBDT) provided by a vendor. You can add it to the Items tab if it’s anything that your company buys and sells. Just make sure to put a checkmark in the Billable column to track this as a billable expense.

 

Here’s how to enter bills:

  1. Go to the Vendors menu and select Enter bills.                                       pay bills.JPG
  2. Choose the vendor from the drop-down menu.
  3. Click the Items tab and provide all the necessary information. 
  4. Enter the amount and the correct expense account. 
  5. Add a checkmark in the Billable column to track the billable expense.   items tab.JPG
  6. Click on Save & Close once you’re done. 

You can check these articles for more information on how to create an estimate and how to enter bills. Here’s also a guide on how to pay bills in QuickBooks Desktop

 

From here, you can run a job costing reports to see how your business is doing. You can access various job reports by going to the Reports menu and selecting Jobs, Time, & Mileage. See this article for detailed guidance: Tracking job costs in QuickBooks Desktop.

 

I'm always here if you need further help or you still have questions about your transactions, and or anything else. Take care and have a great rest of the day!

View solution in original post

Level 3

Bills/Estimates/Job Costing

@MaryJoyD,

 

Thank you for your response!! I believe I was confusing Invoicing a customer and receiving a vendor bill(invoice).

QuickBooks Team

Bills/Estimates/Job Costing

You're welcome, @JRH2. It's my pleasure to help.

 

In case you have questions in the future, the Community is always here to assist. 

 

Keep safe and have a wonderful day!

 

 

 

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