Hi there, @DM461. I understand how distracting those extra states can be on your filing page. Let's get your tax center organized and focused solely on your active legal obligations, allowing you to stay on top of things in QuickBooks Online (QBO).
The primary cause for multiple states appearing on your filing page is usually having an employee assigned to those states or having active work locations set up in your payroll settings. QuickBooks Online keeps these states visible to ensure you don't miss any filing deadlines if the system detects an active nexus or payroll history.
To determine the source and potentially remove these states from your tax filing view, I recommend verifying if there are any active work locations in your company file. Here's how:
- Click the Gear icon and then so to Payroll settings.
- Go to Work Locations and click the Pencil icon to see if the states are listed there.
- If you see states that are not being used, you can mark them as inactive by clicking Edit and changing the location status to Inactive.
- Once done, click Save.
It's also important to check if you have employees assigned to those specific states, as this can also be why they appear on your filing page. Here are the steps:
- Navigate to the Payroll menu
- Select Employees.
- Click on each employee to ensure none of them are accidentally assigned to those states in their Address or Tax withholding sections.
Moving forward, ensure that when you add new employees, their work and home locations are only assigned to your active states to prevent extra tax agencies from populating your dashboard.
If you need assistance managing tax filing or employees within your company, know that our QuickBooks Live Expert Assisted can provide tips to help streamline the process.
Feel free to click the Reply button if you have other questions about QuickBooks.
