Those of us who train passionate teams want to devote our energy to developing their talents, not endlessly managing their billable hours. Time-tracking is especially challenging if you bill services by the hour or if your team has constantly varied, irregular schedules.
New community member @LAAttorney recently asked how to automatically add employee’s billable time to invoices in QuickBooks Online.
If you’re using the Weekly Timesheet feature to track employees’ billable hours in QuickBooks Online, those hours automatically populate in a side menu on the next invoice you send to your client. In one click, they’re added – with minimal input, no guesswork and no working overtime doing manual data entry!
The tutorial above provides step-by-step instructions for (1) how to use Weekly Timesheets to record each employee’s billable hours and (2) how to add these hours to client invoices. Click here if you prefer the written guide.
As you’re setting up and working with Weekly Timesheets, keep these tips in mind:
If you’re looking for even more feature-rich tools, check out the Projects Center feature for project-specific time tracking and the T-Sheets app for mobile time tracking solutions. Now to actually pay your employees for their amazing work, learn more about QuickBooks Payroll options.
Now it’s your turn
What methods do you use to ensure your employees’ hours are always recorded accurately?
I use TSheets to keep track of workers' hours. The app will keep track of who is working and where and can connect to your QBO lists of services, whether the time is billable, etc.
Then you approve the time and export to QBO and it will show up in your invoices from the sidebar.
When importing time from T-Sheets, the Billable Rate keeps incorrectly defaulting to $0, even though the employees have a billable rate in QBO. I am forced to update the weekly timesheet in QBO manually but this is not efficient at all. There is no field to enter a billable rate in T-Sheets. HELP!
TSheets splits time based on Regular and Over Time (OT) hours. They way the program is configured might cause confusion when when importing the data to QuickBooks Online. I'd recommend reaching out to TSheets support to have this corrected. You can find their contact information in the TSheets page.
Let us know if you have other questions. We'll be around.
@JamesDuanT - This is not a T-sheets issue, but a QBO issue. The time is coming in correctly into QBO, showing as billable and no issues (and can add to an invoice). The Issue is the Billable Rate, which T-Sheets doesn't even have a field for, this is only in QBO.
Let me hop into this thread, Erricohen.
We appreciate you checking with T-Sheets. Every issues concerning a third-party integration, we check the third-party app first.
I'd suggest contacting QuickBooks Online Customer Care for a phone agent to take a better look at this. They have more tools, like screen sharing, that can help you.
Of course, you can always reach out to us if you have other concerns. We'd be happy to help.