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Level 1

Company list shows only 4 companies

I would like to see more companies in the - No Company Open - window.

15 Comments
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Community Champion

Company list shows only 4 companies

Start with a company open and then set the number to see. This article spells it out and even how to find the exact file to edit.

 

https://www.qbgarage.com/how-do-i-change-the-number-of-companies-displayed-when-starting-quickbooks/

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QuickBooks Team

Company list shows only 4 companies

Hi there, @RaniAustin.

 

It's nice to see you here in the Community. I'd be pleased to provide you the steps on how to see more companies in QuickBooks Desktop.

 

QuickBooks Desktop has the ability to display up to 20 companies on your list. In order to make it possible, please follow these steps:

 

  1. Start QuickBooks and open the company file you want to use.
  2. Select the File menu and point to Open Previous Company.
  3. Select on Set Number of Previous Companies at the bottom of the menu.
  4. Enter the no. of desired company into the Number of Previous Companies field.
  5. Click on OK to apply the changes and return to the main window.

company 1.PNG

The article given by john-pero above would  be a great reference as well.

 

Here's a helpful article that you can check out regarding the different file extensions in QuickBooks Desktop for your future reference:  File extensions used in QuickBooks Desktop.

 

This should get you moving today.

 

Please know that i'm just a reply away should you need anything else about company file in QuickBooks. Have a nice day!

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Level 1

Company list shows only 4 companies

No matter how many i select 5-20 it only shows me 4

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Level 1

Company list shows only 4 companies

Help! No matter how many previous companies I enter (5-20), it only shows me four! Missing one now! 

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Level 1

Company list shows only 4 companies

Help! No matter what number of previous companies I enter as a preference for display (5-20), it’s still only shows me four, so there is one company I can no longer switch to

Highlighted
Moderator

Company list shows only 4 companies

Hello there, TomP3.

 

Thanks for trying out the recommended steps above. If you access QuickBooks file over the network, the first option would be to ping the server to ensure you are connected to the network.

 

1. Identify the name of your server computer.

  • On your keyboard, press the Windows logo+R.
  • Enter CMD then click OK.
  • Enter ipconfig /all then press Enter.
  • Take note of the Host Name (servername).

2. Type ping [name of your server] then press Enter.

 

If you see a reply for each packet, it means your computer is connected to your network.

 

Should you need reference on the complete fix for missing company files, you can always check this article.

 

I'm still here whenever you need help with something else. Have a good one.

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Level 8

Company list shows only 4 companies

@TomP3 

Increasing the number will allow more companies to be added to the list as you open them.  (It won't suggestively list your history, which wasn't saved as the setting was smaller before you increased it.)

 

To build out the list, open each company you use and it'll be added.

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Level 2

Company list shows only 4 companies

I cannot find the missing companies to open them and get them on the list.  I have set the number of companies to 10--well below the 20 max.  I have restarted my computer.  I have gone through a quickbooks maintenance through windows.   I have emptied my recycle bin.  I re entered more than a years worth of data only to find that the the #4 company and dropped to #5 and has disappeared. 

HELP!!!!!

Bonnie

 

 

 

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Level 2

Company list shows only 4 companies

Done!!!!! More than once!!! With a shutdown of computer and restart every time!.  QB has now dropped off two companies.  I NEED them back.

Bonnie88

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Level 2

Company list shows only 4 companies

I took all of these steps more than once.  Two of my companies have disappeared.

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Level 2

Company list shows only 4 companies

Me too!!  Plus I rebuilt a company.  It became #1 and the previous #4 dropped off and it is now missing! 

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Level 2

Company list shows only 4 companies

I am not on a network.  Just me and my pc!  None of the network stuff applies.  I want and need my companies back!!! [...Panicky voice....

Bonnie88

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Level 1

Company list shows only 4 companies

I did this step to show more companies—. See I didn’t realize I only had it set up to show 4. So when I created a new company one of mine dropped off somewhere. I can’t seem to find it 

Highlighted
Level 1

Company list shows only 4 companies

I added to my list changing it from 4 companies to 7.  But I had created a new company and it bumped one of my other existing companies out and I cannot find it???  Please help

Highlighted
Moderator

Company list shows only 4 companies

Glad you joined this thread, @Bcoker,

 

To shed some light on your situation, you can do a general search on your computer to locate the company file. Once you launch it, the list of companies will be updated adding the missing working file.

 

There are a few ways to locate the QBW file. First, let's find it in the default location: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files. This location will provide the list of your existing companies created.

 

Another option is performing a Windows search. You can do that by typing *.QBW on the Start menu. Don't forget to include the asterisk (*) before the extension to ensure accurate results.

 

Once you found the file, double-click the folder to launch it.

 

Check out this link for more instructions on how to find a lost company file: Company file is missing or cannot be found.

 

Let me know what you find after trying out the steps. I'll be right here if you need anything else. Have a wonderful day!

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