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KHudCon
Level 1

Creating project and managing costs for a small construction company

Hello, 

I am fairly new to quickbooks online and run a small construction company (mostly residential remodels).  I would love to set up a project and as I incur costs (drywall sub constractor, lumber materials, etc.) I would like to enter them in so I can keep track of the overall costs of the job vs what I have estimated it at.  Is there a template or layout like this specifically for general contractors?  Or are there any good instructional sources for this specific type of thing?  This is for Quickbooks Online.

Thanks!  

 

6 Comments 6
MorganB
Content Leader

Creating project and managing costs for a small construction company

Hey there KHudCon,

 

Thanks for joining us here in the Community. I'm happy to lend a hand with your projects.

 

I've got an article for you that answers frequently asked questions about projects in your QuickBooks account. Take a look at it here: https://community.intuit.com/articles/1550845-projects-faqs.

 

This link will take you to the QuickBooks Tutorials page so you can view instructional videos: https://quickbooks.intuit.com/tutorials/.

 

This info will get you up and running. Please don't hesitate to reach out to me if you have any other questions.

 

 

 

Anonymous
Not applicable

Creating project and managing costs for a small construction company

Hey @KHudCon,

 

Welcome to the community. As Morgan already explained, there is a Projects Center feature you can use to track specific costs associated with projects - think of it like a dashboard within a dashboard. You can easily tag new and existing invoices/bills to the projects you specify and run narrow reports only for these items.

 

We wrote an article about it a few months ago - What’s New with QuickBooks: Projects Center - An Easy Way to Organize Your Accounting by Project - have a look and let me know if you have any questions!

 

What project are you working, on currently?

mkennedy2000
Level 2

Creating project and managing costs for a small construction company

These answers seem to be QBO centered, which I had to abandon as it won't allow me to use a markup tool while building estimates (I also dint much care for the sub total at the top of the bundle vs the bottom of the group).

Are there any desktop gurus out there with answers for a small contractor setting up QB desktop? I'd like to build an estimate, invoice against that estimate as well as pay bills for the items used in the estimate, ending up with an understanding of profit per trade.

Anonymous
Not applicable

Creating project and managing costs for a small construction company

Hey @mkennedy2000

 

One of our community experts @Raywhite28 (thank you, Ray!) posted this solution a few months ago for turning on progress invoicing in QuickBooks Desktop. 

 

Essentially, the process is: "Edit > Preferences > Jobs & Estimates icon. Then click the Company Preferences tab. In this window, select “yes” below Do you create estimates? and Do you do progress invoicing." 

 

Progress Invoicing should let you do what you need with Estimates. QuickBooks Online can also do Progress Invoicing, but it may not have the additional features you need. Happy to hear you've found your tool with QuickBooks Desktop!

mkennedy2000
Level 2

Creating project and managing costs for a small construction company

TY James.

Anonymous
Not applicable

Creating project and managing costs for a small construction company

@mkennedy2000,

 

My pleasure! You can find lots of documentation in the in-product QuickBooks Desktop search should you have any questions. Essentially, the feature lets you adjust and update multiple invoices based on a single estimate. 

 

What kind of workflow do you anticipate using Progress Invoicing for? The community might have more input for best practices. 

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