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Level 1

How can we create more multiple users than 25?

Hey! I want to explain the problem that I have faced. I explain the case as below:

 

Case: I established a company in a country. This company has five(5) branches that spread across the country. Each branch has an account manager. It is the responsibility of the account manager of each branch to account for(record) all the transactions of his respective branch in the QBO. Therefore, I chose QBO(online) for bookkeeping purposes. I provided access to the account managers of the five branches.     To recording transactions of the five branches, I made five locations in the QBO.i.e London, Birmingham& other locations.

 

For Example, When the account manager of the London branch records transactions in the QBO, he must select the London location instead of the location Birmingham.

Similarly. When the account manager of the Birmingham branch records transactions in the QBO, he must select the Birmingham location instead of the location London.

In this way, the account manager of each branch record transactions of his respective branch.  

 

My Queries:

  • Now, I want the account manager of the branch can never view the transaction of the other branches when he is recording transactions of his branch in the QBO.

For Example, The account manager of the London branch is not able to view the transactions of the Birmingham Branch in the QBO & vice versa. Only the admin has the right to view the transactions of all the branches. Please notify me if the QBO has such an amazing function.

 

  • We know very well that there are 25 multiple users in the QBO-Advanced. I want to increase my branches in the near future. I will need more users than 25. Please notify me if the QBO has such an amazing function.

General Question:

  • If I have two companies in the QBO,i.e one is a holding company & the second one is the Subsidiary company. QBO has the function to prepare consolidated reports of both of the companies.    

For Example, If I have two companies in the QBO. The name of the first company is the Apple company & the name of the second company is the Mango company. QBO has the function to prepare consolidated reports of both of the companies.

I am waiting for your timely reply as I am in an urgent situation. 

Thanks   

2 Comments
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Moderator

How can we create more multiple users than 25?

Hi there, Faheem Bial.

 

I appreciate the detailed information you've provided regarding your concerns today. With your first question, QuickBooks has different types of users and the level of permissions to access your company. For more details, you can check our user types and user permissions in QuickBooks Online that contain the different levels of access to what a user can do and can't do.

 

On the other hand, we can only add up to 25 users only for Advanced. Adding another user is unavailable yet. For now, we can take this as a product suggestion, and who knows, this may be added in future product enhancement. You can check out our QuickBooks Blog to stay updated with the latest features of our product.

 

Lastly, the option of consolidating reports from both companies is unavailable in QBO. You may consider looking for a third-party application that can help you accomplish the task. Please visit our App Center for the lists of apps.

 

If you have other concerns, please don't hesitate to get back to us. 

Highlighted
Level 14

How can we create more multiple users than 25?

@Faheem Bial 

QBO is not for your company. Consider using QBD Enterprise instead with the following notes:

1. Deploy a private cloud to let all user may access data by internet connection

2. Each branch will create a company file to manage it separately

3. Utilize the consolidating feature available in QBD Enterprise

4. Purchase the license of QBD Enterprise thru a partner to get up to 20% off perpetual discount.

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