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How to match transactions from a reimbursement for an employee expense report to specific vendors?

An employee was reimbursed for paying a couple of 1099 contractors with their own funds, how do I link the itemized expenses to the individual vendors in QuickBooks so that I have a log of all the transactions that occurred? I'd just rather clean everything up before it comes time to generate the 1099 forms.

 

I've only split the reimbursement expense, which is classified as a check to the employee, into the respective accounts, but do I need to enter separate journal entries?

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Best answer 09-29-2018

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Re: How to match transactions from a reimbursement for an employee expense report to specific vendors?

I've only split the reimbursement expense, which is classified as a check to the employee, into the respective accounts, but do I need to enter separate journal entries?

 

To have those paid expenses post against the vendor for 1099 tracking, they have to be paid to the vendor.

 

Pay the employee and use a cash type bank account as the expense (reason) for the check. that makes a deposit in the cash account

 

then pay the vendor from the cash type account for the 1099 expenses, that assumes the expense accounts used are mapped to the 1099

1 Comment
Established Community Backer ***

Re: How to match transactions from a reimbursement for an employee expense report to specific vendors?

I've only split the reimbursement expense, which is classified as a check to the employee, into the respective accounts, but do I need to enter separate journal entries?

 

To have those paid expenses post against the vendor for 1099 tracking, they have to be paid to the vendor.

 

Pay the employee and use a cash type bank account as the expense (reason) for the check. that makes a deposit in the cash account

 

then pay the vendor from the cash type account for the 1099 expenses, that assumes the expense accounts used are mapped to the 1099

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