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Shelldmom
Level 1

One file/Dual Locations Advice

My husband runs his business and writes/prints invoices from his service vehicle during the day when he is out on calls using his laptop.  Normally he does the backoffice part in the evenings or weekends from home.  I would like to help him during the week and free up some of his time.  

 

From the research I’ve done so far, I think this can work if his laptop is the keeper of the file and I access his computer from home using logmein or similar.  He will not have an internet lag because he has the file on the hard drive and I have a faster internet from home.  The only issue will be if he is trying to use it while I am on.  

 

Is is there a better way?  Multi-user would work but we aren’t on the same network when he is on the road.  I don’t want to back up and merge files every day (asking for trouble there). Hosting would be too expensive and he would be using slow cellular data on the road.  QB Online is not an option- not the same program. 

 

Thanks for for any insight you have!

 

SW

 

6 Comments
ParkwayInc
Community Champion

One file/Dual Locations Advice

Hello Shelldmom,

 

While I am highly tempted to suggested QuickBooks Online and even offer to discuss with you, your reservations I want to respect your request for other options.

 

The answer to your situation is both easy to use and very cost effective.

 

QBox by Coraltree

 

QBox is a unique way to "host your QuickBooks Company file because it does not require you to actually use your data plan while using the company file the whole time. To use QBox you need to have QuickBooks Installed in both locations that you wish to access the file.

 

After setting up your account, QBox will save a copy of the company file in their cloud system in your dedicated folder.  When you want to use the company file on the computer in the office, you will sync the file down from the cloud and use it on that computer. When this happens, it will lock the file for anyone else who has access.  This will allow them to still pull reporting but will ensure that no one else makes changes while someone else is using the file.  Once you are done with the file you save it and it syncs back up to the cloud.

 

Once the sync is done, you can pull that same file down to the laptop and start working there.  Since the file would be located on the local hard drive at that time, it does not burn through your data plan.  It is important to keep in mind that even this method means you could be downloading a company file that could be very big or very small in size. I would recommend hitting the F2 button while logged into the company file to check its size if you are concerned.

 

Services start for $12.00 per month which is way underpriced for the value they offer. When you check them out, tell them Parkway and Ledgersync sent you!

 

Hope this answer was what you were looking for, if not, reach out information is always free!

 

Matthew Fulton (ParkwayInc)

DesertMarshall
Level 3

One file/Dual Locations Advice

As someone who uses QuickBooks Online, I am curious so I'll ask.

 

What ARE your reasons for not using QBO?  I understand that there are some features in B Desktop that aren't available in QBO.  Are you using some of those features or are there other reasons?

 

 

Rustler
Level 15

One file/Dual Locations Advice


@DesertMarshall wrote:

As someone who uses QuickBooks Online, I am curious so I'll ask.

 

What ARE your reasons for not using QBO?  I understand that there are some features in B Desktop that aren't available in QBO.  Are you using some of those features or are there other reasons?

 

 


First reason is cost.
$12 a month vs $35 (without inventory) or $60 a month with inventory - for far fewer functions and much less flexibility.

and that does not address the sales tax issue raising its ugly head that QBO is unable to address.

And keep in mind that there is no user back up for your QBO data file, and in the last two years intuit has raised the QBO subscription price 4 times.

 

a non partisan comparison of QBO vs QB desktop 
http://onsale-apparel.com/Rustler/qbo-or-qbdt 
(cost comparisons are at the end of the article)

 

Anonymous
Not applicable

One file/Dual Locations Advice

I'm with @DesertMarshall. Everyone has their reasons, let's hear from @Shelldmom. We're all here to help them decide what's best for them (even if we all recommend Desktop). 

Shelldmom
Level 1

One file/Dual Locations Advice

Other than the reasons stated, there are a limited number of items that can be entered which does not work with all kinds of businesses. The invoices are not the same and a bunch of others. Not to mention once again the sales tax issue. 

 

I just want want us both to be able to access the file when needed without messing up anyone’s entries   

Anonymous
Not applicable

One file/Dual Locations Advice

@Shelldmom

 

The only easy alternative I can think of is Enterprise with cloud-hosting, but that's a very big upgrade and probably a lot more tools than your team of two need.

 

Does he only use his laptop when he is mobile, or is he ever using a tablet/phone? How much data entry is he doing at the end of the day? 

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