Some workflow shortcuts are about saving time. Others are about improving organizational habits. Simple solutions can greatly reduce the number of steps needed to complete an action and ultimately, achieve our goals. Learn these QuickBooks tricks and you'll be blazing through your workflow!
[CTRL + ALT or Option] + i - Invoice
[CTRL + ALT or Option] + w - Check
[CTRL + ALT or Option] + e - Estimate
[CTRL + ALT or Option] + x - Expense
[CTRL + ALT or Option] + r - Receive payment
[CTRL + ALT or Option] + c - Customer
[CTRL + ALT or Option] + v - Vendors
[CTRL + ALT or Option] + a - Chart of accounts
[CTRL + ALT or Option] + l - Lists
[CTRL + ALT or Option] + h - Help
[CTRL + ALT or Option] + f - Search Transactions
[CTRL + ALT or Option] + ? or / - Hot Key Page
[CTRL + ALT or Option] + x - Exit Transaction View
[CTRL + ALT or Option] + c - Cancel Out
[CTRL + ALT or Option] + s - Save and New
[CTRL + ALT or Option] + m - Save and Send
Now it’s your turn!
What are your favourite product shortcuts that speed up your workflow, on and off QuickBooks?
Great stuff James!
I learned at the new QBO Masterclass training that Heather Satterly is a hack genius!
Or at least in getting the good tips from one! Here's a way to create processes, create reminders, and document your workflow simultaneously and easily using QBO and Chrome.
1. Use Chrome as your browser
2. Establish a particular Chrome User to use with QBO
3. By having a particular user, it means you can customize the bookmark bar bookmarks so they show JUST for that user.
4. Book mark the individual pages of your work-flow for a particular action set, stash them in order of workflow in a file folder on the bookmark bar, and name the file folder accordingly.
So you might have a 'month end process' bookmark folder, with step by step screens for all your actions.
Not only is it a good reminder list for what all needs to be done in what order,
but since it involves bookmarks, it is a REALLY easy way to document your process as you go along.
Even better, you can share your bookmark folders with other chrome users... meaning you can essentially copy and share your process reminder lists with other people in your company.
Heather is the best. She is a Zapier guru as well, particularly for accountants.
Thank you for the resource. Heather is amazing, she did four presentations at QBC San Jose! I just read through her awesome presentation deck on workflow.
Do you think forming good habits is necessary for learning new tech/programs?
I actually used a similar hack; creating folders for my clients and adding them to the bookmarks bar. Essentially the same, but I've changed to a dedicated chrome browser as suggested and moved those bookmarks over. My focus is better without my personal interests at my fingertips so to speak.
Here are a couple of the Parkway Tips and Tricks, and even one secret weapon!
My favorite is CTRL +F to use the web browser to search for anything on the screen, it comes in real handy when looking at long reports or even in the general ledger of an account!
We specifically structured all our month end report in an order that allows us to go report by report to expedite our month end close. So, as we work on one report on one screen, we are making an adjusting entry on the other. Then when we save that entry and open the next report we have the numbers we need for the next entry.
That's just fancy speak for Uncategorized Income, but by creating Revenue Query, we can send income to a holding account with bank rules and then go back and match up items on the Deposit detail report against items in Undeposited Funds. When you combine that with our good old CTRL+F trick to locate checks by check number that make up a deposit amount, it saves us a lot of time!
Parkway Power Tools:
This last one is not something easily repeatable for others but, it is still a major time saver and something I am proud of... I created a tool that enables us to create as many bank rules all at the same time, so we can create 1, 2, 25, or 100 rules within a couple minutes and then just import our transactions in and watch the magic work!
The best QuickBooks Online Tips:
QuickBooks Online Hacks You Need to Know
QuickBooks Consultant - Apps4Rent