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Level 1

Direct Deposit - multiple bank accounts

I had a contractor of ours ask if we have the ability to set up more than one direct deposit amount when paying him? So essentially he'd like two direct deposit accounts set up with a percentage of his pay check depositing to one and the balance depositing to the other. 
Is there a way to do this? 

Solved
Best answer 09-22-2018

Accepted Solutions
ProAdvisor

Re: Direct Deposit - multiple bank accounts

Dear @mmwilkes:  

 

Yes, you have the steps down pat!  You do not have to undo anything.  Just remove the 2 small ones and reconcile the one (that equals the two).  I have a blog post coming tomorrow morning that will show you how to do this.  I am giving you a sneak preview as the post won't be up till tomorrow morning.  But I think it will be helpful in your journey of removing the bank feed transactions an re-reconciling the one combined one to clear your bank balance and remove the duplications. Enjoy!  

 

If you need more help, feel free to ask more questions.  

 

Lynda

View solution in original post

22 Comments
Level 5

Re: Direct Deposit - multiple bank accounts

Yes, you have the ability to do that in Intuit Payroll. You'll have him fill out a direct depoist authorization form and he can provide two bank accounts to split the payment. In Payroll when you set up Direct Deposit you have the option to deposit all the check into one account, into two accounts, or do a partial DD with the balance as a check. 

Level 1

Re: Direct Deposit - multiple bank accounts

What are the steps in setting this up? 

Level 3

Re: Direct Deposit - multiple bank accounts

This should help although step 2 should say "Click on the Workers tab." And there should be a sub step under this to click on the Contractors heading. 

 

https://community.intuit.com/articles/1654948-pay-contractors-through-direct-deposit

 

Note: You can send payments to a contractor's checking or a savings account — you cannot split a direct deposit transaction into two accounts.

Level 5

Re: Direct Deposit - multiple bank accounts

Hi @Vryan5209, thanks for visiting QB Community!

 

I'm going to refer you to this page to find out exactly what you need to know about setting up direct deposit into 2 bank accounts for an employee. 

 

You'll also need to enroll your company's bank in direct deposit and you can find those steps here

 

Tell us about your business and the helpful members here can offer even more specialized insight!

Level 1

Re: Direct Deposit - multiple bank accounts

In IOP,  it doesn't look like you can split 50/50 into two accounts. There's an option to direct a flat amount into the first account, with the balance deposited into the second account. But it's not obvious that you can enter 50% in the first account prompt and expect the total deposit to be split evenly into two accounts.

Level 2

Re: Direct Deposit - multiple bank accounts

Hi Sarah-

Follow up question QBO Enhanced Payroll - direct deposit to two different bank accounts - yet I have the total payroll check in the register and the two bank transactions - If I accept all into the register I'm overstated - do I need to exclude the total payroll amount or exclude the two parts of the payroll check to avoid this?  Does this make sense? See attached.

Michelle

Highlighted
Level 5

Re: Direct Deposit - multiple bank accounts

HI @mmwilkes thanks for your question. I'm not sure of the answer here, so I'm reaching out to some QBO experts in the community who can most likely help you out. @lynda @Peter_G_Stone @mcwagner -- can any of you shed some light on this question? 

Level 3

Re: Direct Deposit - multiple bank accounts

mmwilkes,

 

I believe the answer is to exclude the two items that came through your bank feed and keep the original payroll check. QBO is not able to match two downloaded transaction to one payroll transaction but know that the payroll transaction is in the books and is correct. If you accept the two downloaded transactions then your expenses will be overstated.

 

Hope that helps!

ProAdvisor

Re: Direct Deposit - multiple bank accounts

Dear @mmwilkes

 

Yes, that is absolutely correct. You need to exclude the two bank feed transactions.  Then when you reconcile, select the paycheck as the total of the two transactions that posted.  

 

I just checked a client that I know has 2 bank accts. that he has his paycheck deposited into and it is processing his payroll the correct way so it is bank feed-matchable . However, I recommend all my clients use Full Service payroll, not enhanced. So it is possible that this is the difference.  It is also a fairly new feature of QB payroll, so maybe it hasn't been rolled out  to your version yet.

 

Cheers!

Lynda

Level 2

Re: Direct Deposit - multiple bank accounts

To add further "fun" to this - since I have many months of accepting and reconciling the parts versus the whole (2 small trx versus one large payroll check) - can I simple manually "unreconcile" the small trx - exclude  - then add the whole transaction to the register - what will this do to my bank rec?  I can experiment with one month and see......any thoughts?  Perhaps I need to match the large to the 2 small before I exclude the 2 small.  

Michelle

ProAdvisor

Re: Direct Deposit - multiple bank accounts

Dear @mmwilkes:  

 

Yes, you have the steps down pat!  You do not have to undo anything.  Just remove the 2 small ones and reconcile the one (that equals the two).  I have a blog post coming tomorrow morning that will show you how to do this.  I am giving you a sneak preview as the post won't be up till tomorrow morning.  But I think it will be helpful in your journey of removing the bank feed transactions an re-reconciling the one combined one to clear your bank balance and remove the duplications. Enjoy!  

 

If you need more help, feel free to ask more questions.  

 

Lynda

View solution in original post

Anonymous
Not applicable

Re: Direct Deposit - multiple bank accounts

 

What a great video, @lynda, it's like you teach or something ;-).

 

ProAdvisor

Re: Direct Deposit - multiple bank accounts

Hey @Anonymous:  I do teach!!  Yes this is such a common problem in QBO so as I find these issues in customer files, it gives me the idea to write/video/post about them.

 

Glad you liked it!  :)

 

Lynda

Level 2

Re: Direct Deposit - multiple bank accounts

Lynda,

 

Just getting back to this now!  Thanks so much.  I have some general cleanup to do on a few of my clients and will look for your site as I am always in search of someone who "gets it"!

Michelle

Level 1

Re: Direct Deposit - multiple bank accounts

I was hoping to find out how to put 30% into one direct deposit account and 70% (or the remainder) in the the second direct deposit account. From what you wrote this is not possible? Really?

 

Is there a work around other than calculating a flat dollar amount each pay period, going in and changing that amount for the first account and then running payroll?

 

Anonymous
Not applicable

Re: Direct Deposit - multiple bank accounts

Greetings, @studioarthouse,

 

Thanks for joining the conversation. I can add a bit more about processing Direct Deposit for two accounts.

 

At this time, QuickBooks Online Payroll will only allow you to assign a flat amount for each employee's bank accounts set up for Direct Deposit. Since assigning a percent rate to their profile is currently unavailable, you'll need to manually add the split amount to the Amount per pay period for first account field. Follow the steps below:

  1. Go to the Workers menu.
  2. Click the Employees tab.
  3. Click the employee name in the employee list.
  4. Select the Edit employee button.
  5. In the How do you want to pay [Employee Name] section, select Direct deposit to two accounts.
  6. Fill out the Amount per pay period for first account field. Doing this allows you to enter the portion you want to deposit on the first account, then the remaining amount automatically goes to the second account.

However, if assigning a percentage for each account is more convenient for you, I'd recommend sharing this preference to our engineers.  Here's how to send your request:

 

  1. Click the Gear icon.
  2. Select Feedback.
  3. Enter your suggestion.
  4. Click Next.
  5. Click Skip and send message.
  6. Select a Category.
  7. Click Send message.

Sending your suggestion helps our engineers identify what features and services that need to be implemented to give you the best experience with our program. I'll do the same thing on my end to reinforce your request.

 

Thanks for helping us improve our products, @studioarthouse. Please feel free to fill me in if you need further assistance with QuickBooks. I'll be glad to work with you anytime. Have a good one!

Level 1

Re: Direct Deposit - multiple bank accounts

As an employee on the new version, how can we see where and how much was deposited in to each account?  There used to be a "view" of the paycheck that showed how much was deposited in to which account but I am not seeing that now.  Am I missing something?

QuickBooks Team

Re: Direct Deposit - multiple bank accounts

Hello there, MariP.

 

Thanks for joining this thread. I'm here to make sure this is taken care of. Allow me to assist you with your concern about QuickBooks Workforce.

 

You can click the Amount from the pay period and download the pay stub. Just select Save As PDF to save a PDF copy of it to your computer.

 

Just in case you want to know more about QuickBooks Workforce, here's an article that you can refer to: Access pay stub for employees through QuickBooks Workforce.

 

If you need more help doing this, I recommend you reach out to our QuickBooks Workforce Team so they can take a closer look at your issue.

 

Reach out to me if you have any other questions about employee paychecks in QBO.

Level 1

Re: Direct Deposit - multiple bank accounts

Your answers are not specific to my question.  Not helpful.

QuickBooks Team

Re: Direct Deposit - multiple bank accounts

Hi there, @benktsoi.

 

My colleague is already working on your other post https://quickbooks.intuit.com/learn-support/en-us/employees-and-payroll/i-am-not-able-to-add-2nd-ban... which I believe is a duplicate.

 

I hope you can respond on that thread so you can work with my colleague together regarding your concern.

Level 1

Re: Direct Deposit - multiple bank accounts

This was super helpful, but what if you want to split it for a contractor and not an employee?

QuickBooks Team

Re: Direct Deposit - multiple bank accounts

Hello there, @Amanda64992.

 

Currently, there's no way to split a deposit transaction for a contractor. You can only use one bank account for all direct deposit transactions.

 

For more insights, you can read these articles:

 Please feel free to fill me in if you need further assistance. I'll be glad to work with you anytime. Have a good day!

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