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Anonymous
Not applicable

New User Questions

I am a fishing charter captain and am trying to set up my new quickbooks and need help. I only had 5 charters this last year but had all expenses as I started up the business. I am trying to put in expenses and I think I might have done it incorrectly. I put them in as customer with the item as the expenses. Would this be correct if so how do I add payment?

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Best answer 03-21-2018

Accepted Solutions
Level 5

Re: New User questions

Hello Knotworkn.    Your outgoing payments are certainly not customers.  You need to enter bills and payments to vendors.  These should point to appropriate expense accounts.  You invoice or take payment from customers and pay vendors.  When customers pay you either apply payment to an invoice or create a sales receipt.  Hope that helps and good luck!

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4 Comments
Level 5

Re: New User questions

Hello Knotworkn.    Your outgoing payments are certainly not customers.  You need to enter bills and payments to vendors.  These should point to appropriate expense accounts.  You invoice or take payment from customers and pay vendors.  When customers pay you either apply payment to an invoice or create a sales receipt.  Hope that helps and good luck!

View solution in original post

Level 7

Re: New User questions

Hey @Anonymous - welcome to QB Community and thanks for your first post. I hope you found @WineGuy's response helpful!

 

Totally dig your username, by the way :smileyhappy: It's great to have a job that doesn't feel like "work."

 

Where are you located? I'm right on the coast in Newburyport, Mass., and we've got lots of charter boats around here!

Anonymous
Not applicable

Re: New User questions

Hey Capitain @Anonymous!

 

I am happy I get to address you with such a cool title. As @WineGuy mentioned, you need to record expenses to vendors in QuickBooks.

 

If you haven't paid the expense yet, you'd enter these as bills in QuickBooks. If you've already paid the expenses (sounds like you might have), record them as either expenses (if you paid via credit) card or checks (if you paid via check). 

 

Have you already set up your expense accounts? And are you importing your bank transactions or entering the expenses manually? I want to share a quick tutorial on "money in" transactions to get you on your way, and I'll post a link to other short videos at the bottom. 

 

 

I'd love to hear more about the types of expenses and sales you typically deal with as a fishing charter. Please reach out to the community again if you have any more questions. 

 


 

 

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Level 7

Re: New User questions

Hi Notworkn,

 

Welcome to the community!

 

Have you managed to link your bank account to QuickBooks Online first of all? I would recommend that this is the first thing you do in regards to allocating expenses into the system.

 

An expense should be allocated a 'Payee' (the suppliers name) and an expense account which you would have had to have set up in your Chart of Accounts under the Accounting tab on the left hand side of the screen.

 

If you have any problems do not hesitate to send me a message and I would be more than happy to guide you through the process to familiarise you with how it works.

 

Kind Regards,

 

Emily

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