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Experienced Member

Receiving a purchase order

We do not use quickbooks to record our credit card purchases.  However, a select few of our vendors require a credit card payment at the time of shipment.  Is there a way to receive a purchase order that has been created and paid for by credit card without it posting to the accounts payable as a bill and/or sitting in the received inventory q waiting for payment?  Remember, we do not use quickbooks to record our credit card purchases.  Thanks!

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Best answer 03-01-2019

Accepted Solutions
Moderator

Re: Receiving a purchase order

Hello criderclaude72,

 

Thanks for reaching out to us. 

 

You can leave the Bill Received box unchecked when receiving items for your purchase orders. This way, QuickBooks won't create a bill for it and won't be posted in the Accounts Payable account. Also, it won't require you to enter the credit card information. However, you'd need to note in the Memo field that you've already paid for these items. 

 

To received the items, just click on the Vendors menu and choose Receive Items. I've got you a screenshot for a reference: 

 

Here's how to create a bill for your purchase order:

  1. On the purchase order created, click on the drop-down arrow under Action.
  2. Click Copy to bill.
  3. Click Save and close.

You can post more questions if you need anything else. Have a great day! 

1 Comment
Moderator

Re: Receiving a purchase order

Hello criderclaude72,

 

Thanks for reaching out to us. 

 

You can leave the Bill Received box unchecked when receiving items for your purchase orders. This way, QuickBooks won't create a bill for it and won't be posted in the Accounts Payable account. Also, it won't require you to enter the credit card information. However, you'd need to note in the Memo field that you've already paid for these items. 

 

To received the items, just click on the Vendors menu and choose Receive Items. I've got you a screenshot for a reference: 

 

Here's how to create a bill for your purchase order:

  1. On the purchase order created, click on the drop-down arrow under Action.
  2. Click Copy to bill.
  3. Click Save and close.

You can post more questions if you need anything else. Have a great day!