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Level 1

Tracking employee pay and payroll expenses

I signed up last weekend to QBO. Previously I'd been using spreadsheets to track everything. I use Paychex for payroll. The bank transactions from Paychex come out as 3 transactions: One for their fee, the second for the total amount that heads to direct deposit for all employees, and the third for the taxes. 

 

I want to track individual employee pay in QBO, but thats not directly possible. I found a post on here that suggested to setup each employee as a vendor and issue a bill for their pay. Said Post. This seems like it accomplishes my goal of being able to track/report individual employee gross pay, so I gave it a shot.

 

What has happened is now I have duplicate payroll data falling under expenses since both the actual transactions from the bank account are there in addition to the employee bills that I setup. How can I get this all to mesh and show the correct expenses?

 

 

 

3 Comments
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Anonymous
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Tracking employee pay and payroll expenses

Hey @jcforbes,

 

Welcome to the QB Community! I can get you that info and a ton more :). 

 

How did you initially set up Payroll in QBO? You should be able to track expenses, taxes, and gross pay from the Workers Tab. Here is the database on Payroll for QBO, it's a bit extensive [Payroll always is!]. I'm not sure where you are in the process, but I recommend starting from Set Up. There's also a visual guide if you prefer that over reading.

 

Was there anything else you were looking to track? The post you included is mainly focused on tracking mileage. Generally, you set up Independent Contractors as Vendors in QBO. 

 

Hope this helps! 

 

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Level 1

Tracking employee pay and payroll expenses

I am not using QBO for payroll, I use Paychex for that. I have an expense account titled Payroll to use for being able to track the expense in QBO.

Highlighted
Anonymous
Not applicable

Tracking employee pay and payroll expenses

Hey @jcforbes,

 

My mistake, I misread your original post - I thought you had moved on from spreadsheets and Paychex. I did a quick search of the app store, hoping to find an app to do data transfer from Paychex to QBO, but I didn't find anything. 

 

I will do a more thorough search of the Learn and Support page in the morning to see if there's another solution - besides manually entering the data. 

 

Did you find any other leads during your search?

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