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Intuit
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Set up an employee for direct deposit

Learn how to set up your employees for direct deposit.

To set up your employees for direct deposit payroll, you need to:

  1. Gather the employees' bank information.
  2. Enter employees' bank information in your online payroll.

Note that federal holidays can impact the direct deposit processing. See Direct Deposit Processing & Banking Holiday Timelines for your reference.

Gathering the employee's bank information

  1. Print an Authorization form for Direct Deposit form for each employee to sign. Keep the form for your records.

    You can also access the authorization form from your online payroll:

    • Go to Taxes and select Payroll Tax.
    • Select Employee Setup.
    • Select Bank Verification, then View and print.
    • Go to Taxes & Forms and select Employee & Contractor Setup.
    • Select Bank Verification, then View and print.
  2. Ask each employee to fill out, sign, and date the form. Have each employee attach a voided check to the form so you can get the necessary bank account information.If an employee wants to deposit their pay into two separate bank accounts, ask them to attach a voided check for each account.Note: Don't send this form to us, it's for your records only. Keep the signed authorization form with each employee's record.

Entering the employee's bank account information

  1. Go to Workers and select Employees.
  2. Select the employee's name, and then select Edit Employee.
  3. Select Edit under How do you want to pay this employee?.
  4. Select the way the employee wants to receive their pay:
    • Direct deposit
    • Direct deposit to two accounts
    • Direct deposit with balance as a check
  5. Enter the routing and account numbers from the employee's voided check and select Done.
  1. Go to Employees.
  2. Select the employee's Pay Method and choose:
    • Direct deposit
    • Direct deposit to 2 accounts
    • Direct deposit with balance as a check
  3. Enter the routing and account numbers from the employee's voided check and select OK.
  4. Verify or confirm bank info. Select Edit to make any corrections.
  5. Select Agree to let us know you've received your employee's authorization to deposit their paychecks to the account shown.

FAQ

To set up and pay your contractors through direct deposit, see Contractor direct deposit for assistance.

Note: This only applies to QuickBooks Online Payroll Enhanced and QuickBooks Online Payroll Full Service.

Our online payroll services deposit into standard checking accounts and savings accounts.

On a per bank basis, we may be able to deposit to money market checking accounts. Your employee will need to to confirm that their account can accept deposit transactions.

We do not support deposits to standard money market accounts.

Yes! Pay cards are a great and convenient option for employees who don't have bank accounts. To learn more, see How does the Intuit Turbo℠ Pay Prepaid Visa® Card work?.

Yes, you can schedule direct deposit checks for the next 4 days.

It's important that you create payrolls in sequence to make the year-to-date totals on the paycheck correct.

Running a large number of payrolls in advance can make it more difficult to make any changes later. Use this flexibility with discretion.

Note that direct deposit starts to process as early as 2 banking days depending on your payroll service.

Direct deposit lead time:

  • QuickBooks Online Payroll Full Service: Same day processing
  • QuickBooks Online Payroll: 1 business day (24-hour direct deposit)
  • Intuit Online Payroll and Intuit Full Service Payroll: 2 business days

In some cases, Intuit may move your account to a 5-day lead time if you trigger multiple NSF holds within 12 months.

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