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Jeanette68
Level 2

940 and W-3 for 2019 with Assisted Payroll

We have Quickbooks Desktop Enterprise with Assisted Payroll.  How can I print my 940 and W-3?  They are not available in File Forms.

Solved
Best answer April 02, 2020

Best Answers
Catherine_B
QuickBooks Team

940 and W-3 for 2019 with Assisted Payroll

I'll show you how to prepare your payroll forms, Jeanette68. 

 

With QuickBooks Desktop Assisted Payroll, we file and pay taxes for your. Let's make sure that we get QuickBooks latest release to refresh and load updates. 

 

Here's how to print and view filed forms: 

  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab, and then View/Print forms & W-2s.
  3. In the Payroll Tax Center window, enter your Payroll PIN and select OK.
    Note: If you receive an error or to bypass a pop-up blocker, as soon as the PTC opens, immediately, hold down the Ctrl (Control) and Alt keys through all prompts until the PDF opens.
  4. Click Filed Forms.
  5. Select the forms that we want to view, print, or save.

For more details about managing the taxes we pay and file for you, you can look into these reports:

You can always mention me if you need further help. Keep safe!

View solution in original post

12 Comments
Catherine_B
QuickBooks Team

940 and W-3 for 2019 with Assisted Payroll

I'll show you how to prepare your payroll forms, Jeanette68. 

 

With QuickBooks Desktop Assisted Payroll, we file and pay taxes for your. Let's make sure that we get QuickBooks latest release to refresh and load updates. 

 

Here's how to print and view filed forms: 

  1. Go to the Employees menu and select Payroll Center.
  2. Select the File Forms tab, and then View/Print forms & W-2s.
  3. In the Payroll Tax Center window, enter your Payroll PIN and select OK.
    Note: If you receive an error or to bypass a pop-up blocker, as soon as the PTC opens, immediately, hold down the Ctrl (Control) and Alt keys through all prompts until the PDF opens.
  4. Click Filed Forms.
  5. Select the forms that we want to view, print, or save.

For more details about managing the taxes we pay and file for you, you can look into these reports:

You can always mention me if you need further help. Keep safe!

View solution in original post

Jeanette68
Level 2

940 and W-3 for 2019 with Assisted Payroll

Thanks for responding Catherine!  I did this exact thing yesterday but the 940 and W-3 weren't on the list of filed forms.  Today I found them.  Either I missed them yesterday and they were just added.  

tamarade
Level 1

940 and W-3 for 2019 with Assisted Payroll

I am looking for my 940 form as well and cant locate, it says 5/5/2020 for 1st quarter how can i get i need for payroll protection loan

Steve_C
QuickBooks Team

940 and W-3 for 2019 with Assisted Payroll

Hi tamarade. If you do not see the form in the spot my colleague Catherine_B mentioned, then you likely have not filed the form yet or did not e-file with us.

 

Follow this article to e-file the 940. After you do that, follow the steps that she had mentioned above and the form will appear. 

CES3
Level 1

940 and W-3 for 2019 with Assisted Payroll

We have Intuit Assisted Payroll and I can't find our 940 form for 2019 that Intuit filed. It's not in the list of filed forms with the 941's. We are a 501c3 charity. Are we exempt from filing form 940?

JamesDuanT
Moderator

940 and W-3 for 2019 with Assisted Payroll

Hello CES3,

 

Regarding with the Intuit Assisted Payroll subscribers, it'd be best to contact our Payroll Support Team. They can pull up and review your account. Also, they have the tools to determine what happened and find the 940 form for 2019.

  1. Click Help at the top menu and select QuickBooks Desktop Help.
  2. Select Contact us and then enter that you get Reminder prompts. 
  3. Select Continue
  4. Choose either to Message an Agent or Talk to a Specialist

You can always get back to us if you have additional questions about this.

Comanda
Level 1

940 and W-3 for 2019 with Assisted Payroll

Try following these steps within his company file:

1. Click the Reports menu.

2. Choose Employees & Payroll.

3. Go to More Payroll Reports in Excel, then choose Tax Form Worksheets.

4. Enable Macros.

5. In the QuickBooks Tax Worksheets window, choose Annual 940.

6. Choose the dates, then click Create Report. 

Comanda
Level 1

940 and W-3 for 2019 with Assisted Payroll

Try following these steps within his company file:

1. Click the Reports menu.

2. Choose Employees & Payroll.

3. Go to More Payroll Reports in Excel, then choose Tax Form Worksheets.

4. Enable Macros.

5. In the QuickBooks Tax Worksheets window, choose Annual 940.

6. Choose the dates, then click Create Report. 

Patricia_1323
Level 1

940 and W-3 for 2019 with Assisted Payroll

i need help with a 941 for 2020 emplorers quarterly federal tax return

ON 5A it dosent show me the taxable social security wages , I want to know why

ShiellaGraceA
QuickBooks Team

940 and W-3 for 2019 with Assisted Payroll

Consider me a detective on the case of that line 5A of your 941 tax form, @Patricia_1323.

 

First, let's pull up your payroll summary report so we can verify if there are amounts deducted for your social security wages. Here's how:

 

  1. Go to Employees at the top, then Payroll Center.
  2. Choose the Pay Employees tab, then scroll down to the bottom and select Payroll Summary under Reports.
  3. Change the Date to This Calendar Year, and the Show Columns drop-down to Total only (see attached image below).
  4. Check if there amount in your Social Security Employee and Company section.
  5. Hit Refresh.

If you're able to verify, update your payroll tax table by following these steps below.

 

  1. Go to Employees, then Get Payroll Updates.
  2. Select Download entire payroll updates.
  3. Click Update.

Once done, restart your computer, open QuickBooks, and pull up your Form 941 again. You can also run the reboot.bat file if you're getting the same result. This will re-register your QuickBooks related .DLL and .OCX files which can address payroll tax form issues.

 

We also have a guide on E-file 940, 941, and 944 tax forms that I'm sure you'll find helpful. It contains detailed steps that'll walk you through in e-filing tax forms.

 

Feel welcome to message me anytime if you have other questions or concerns. I'll be around to assist you every step of the way. Take care and I wish you have a great day ahead.

 

bacamary
Level 1

940 and W-3 for 2019 with Assisted Payroll

Please help in filing 940 forms for calendar year 2019.  941 were filed but not the 940

 

ChristieAnn
QuickBooks Team

940 and W-3 for 2019 with Assisted Payroll

Welcome to QuickBooks Community, bacamary. I'll share information to make sure you're able to file your 940 forms for the calendar year 2019.

 

Currently, we're unable to file 940 forms for the year 2019 within the QuickBooks system. You'll have to file manually outside QuickBooks and submit it to the IRS. Before that, you can get a report of details inside QuickBooks Desktop for the 940 and select the year 2019 to have a copy of the information. That way, you'll see all the data to use when filling out the form.

 

 

Here's how:

 

  1. Click the Employees menu at the top. Then, choose Payroll Tax Forms & W-2s.
  2. Select Process Payroll Forms.
  3. From the Payroll Center, select the File Forms tab.
  4. Select the form you need to file from the list.
  5. Choose File Form.
  6. Select the form filing period and click OK.
  7. Review the forms and select Check For Errors. If needed, correct any errors.

 

 

 

Please refer to this article to see different information on how to troubleshoot and various QuickBooks information about lines on Form 940: How QuickBooks populates the 940.

 

Feel free to leave a comment below if there's anything else you need concerning different tax forms. I'm always around to help you out.

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