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Oana Palade
Level 3

Add submitting expenses feature to time tracker user

Hello, 

 

I have employees that need to submit time entries in QBO and business expenses that I need to reimburse them. And I created for them time tracker users for time entries, and not they can't submit expenses.

 

How do I do the changes to their users without adding another user on their name or removing the current user and adding it again?

 

Thanks,

Oana Palade

 

Solved
Best answer January 11, 2021

Best Answers
RenjolynC
QuickBooks Team

Add submitting expenses feature to time tracker user

Good to see you here, Oana Palade.

 

Each user you add in QuickBooks Online has different roles and access rights. If you added an employee as Time tracking-only user, they can only enter timesheets for themselves, then have access to timesheets and time reports. 

 

If you want an employee to submit time entries for business expenses, you can add them as a standard or custom user with limited access to vendors. Note: You may have to use a different email address.

 

Here's how:

 

  1. Go to the Gear > Manage users.
  2. Click the Add user button.
  3. Select a user type. Then hit NextNote: Some roles count toward your user limit.
  4. Choose the access rights for the user and press Next.
  5. Select the user settings, if applicable. Then click Next.
  6. Enter the user’s name and email address and hit Save.

Please see this sample screenshot for a visual guide:

 

 

I'll share these articles that includes more details about managing your users in QuickBooks Online:

 

If you have any follow-up questions or other concerns, please post a reply here and I'll get back to you as soon as possible. Thanks.

View solution in original post

5 Comments
RenjolynC
QuickBooks Team

Add submitting expenses feature to time tracker user

Good to see you here, Oana Palade.

 

Each user you add in QuickBooks Online has different roles and access rights. If you added an employee as Time tracking-only user, they can only enter timesheets for themselves, then have access to timesheets and time reports. 

 

If you want an employee to submit time entries for business expenses, you can add them as a standard or custom user with limited access to vendors. Note: You may have to use a different email address.

 

Here's how:

 

  1. Go to the Gear > Manage users.
  2. Click the Add user button.
  3. Select a user type. Then hit NextNote: Some roles count toward your user limit.
  4. Choose the access rights for the user and press Next.
  5. Select the user settings, if applicable. Then click Next.
  6. Enter the user’s name and email address and hit Save.

Please see this sample screenshot for a visual guide:

 

 

I'll share these articles that includes more details about managing your users in QuickBooks Online:

 

If you have any follow-up questions or other concerns, please post a reply here and I'll get back to you as soon as possible. Thanks.

View solution in original post

Oana Palade
Level 3

Add submitting expenses feature to time tracker user

Thank you.

Nick_M
QuickBooks Team

Add submitting expenses feature to time tracker user

Hey there, Oana Palade. 

 

You're most welcome! If there's anything else we can do to help you, feel free to post here in the Community anytime. 

 

Thanks again and have a wonderful day.

ks360107
Level 1

Add submitting expenses feature to time tracker user

Hi there, 

 

Is there a way to add users to submit expenses only and not track time? The employees track time a different way but I would like them to be able to submit expenses online however I do not want them having access to the entire QBO account. What is the best way to add user/manage user so they are just submitting their expense items for me to reimburse. Thank you!

 

Rose-A
Moderator

Add submitting expenses feature to time tracker user

Hi, ks360107.

 

I know how important it is to add users to submit their expenses in QuickBooks Online. However, this option is unavailable in the program. I'd suggest submitting feedback within your QuickBooks Online (QBO) account. This way, it goes to our product developers to help improve your experience while using the program.

 

Here's how:

 

  1. Go to the Gear icon at the upper right and select Feedback under Profile.
  2. Enter your comments or product suggestions. You can also attach a screenshot or file to combine them all. 
  3. Click Next.
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  4. You'll be provided a list of suggested help articles related to your comments. You can read through them or choose Skip and send message.
  5. Select the appropriate category from the drop-down menu.
  6. Tap Send message.

 

Also, I'd encourage you to visit our QuickBooks Blog site. This way you'll stay informed about the product updates as well as business tips from our accountants. You can bookmark the following link: https://quickbooks.intuit.com/blog/.

 

Additionally, you'll want to consider visiting our Help Article for Account Management. These will provide links about managing your QuickBooks Online account, users, password, and billing.

 

Feel free to leave a comment below if there's anything else you need help with. The Community and I will always be around to provide additional assistance.

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