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Experienced Member

advance payroll

Good day.  I'm leaving for a 5 week sabbatical.  I have two hourly employees that remain doing work in my absence.  I would like to pay them a certain amount - perhaps $1k  cash for each of two pay periods, to settle the differences, and issue formal checks with taxes etc upon my return.  This seems like an "advance".  Like a loan, perhaps.  I was not presented with any useful information using QB help.  Does anyone in this forum have experience with this and, if so, would you be able to provide details as to how this may be accomplished.  An added complexity, perhaps, is that my employees hourly work gets billed to clients - so that record information needs to be entered as well after my return for billing my clients.

1 Comment
QuickBooks Team

Re: advance payroll

Welcome back to the Community, @kylecallahan.


Creating an advance payroll or paying an employee an advance, you can create a regular (non-paycheck) check. Then, set up a deduction to pay the advance back on a regular payroll paycheck.


To create a regular (non-paycheck) check:


1. Go to Banking menu.
2. Pick Write Check.
3. Choose a Bank Account and a check date.
4. Select the employee from the Pay to the Order of drop-down list, then click OK on the warning screen.
5. Enter the amount below the check date.
6. Go to the Expense tab and pick an Account.
7. Check the Print Later box next to the Print icon, then Save & Close.


To print the check:


1. Go to the File menu.
2. Pick Print Forms and Checks.
3. Edit the First Check Number if necessary, then put a checkmark on the check.
4. Click OK, then Print.


Once done, you need to set up a deduction payroll item to pay back the advance. Then, create a paycheck with the cash advance repayment. Please refer to this article and proceed to steps 3 and 4 for the detailed steps: Create an employee advance.


That should point you in the right direction. Please let me know how it goes or if you have any follow-up questions. I'll be here to help. Have a great weekend.