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Level 1

Assigning multiple classes to a single employee in payroll

Our company has 3 different business divisions.  Each with its owning billing category in QB for revenue.  We are looking to begin using class to separate the 3 divisions in QB for job cost accounting.   However we have some employees that can work in multiple divisions on a single project or in a single pay period.  Can a single employee's time be categorized under multiple classes in a single time period in payroll?  i.e.  From 8 am to 11 am the employee worked in 'Class A' and from 12 pm to 4 pm they worked on a project under 'Class B' 

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QuickBooks Team

Assigning multiple classes to a single employee in payroll

It's nice to know that you have an organized way of tracking your cost, edwardinge. The Class tracking feature is really useful for the situation you have.


We can categorize the works of an employee to different classes in one day like what you've described. We'll just need to enable the settings to assign classes per item because that's where we assign classes to when creating paychecks.


You can use the same earning item per division or you can create different earning items per division as well. This will also apply to billable jobs performed by employees.


First, we'll enable the settings to associate class to earning items and jobs:

  1. From the Edit menu, choose Preferences.
  2. Select Payroll & Employees and click the Company Preferences tab.
  3. Put a checkmark in the Job Costing, Class and Item tracking for paycheck expenses checkbox.
  4. Select As one class per Earnings item.
  5. Click OK to save your changes.

Second, create a paycheck for the employee. Your payroll detail would look like this one.

paycheck detail.PNG


When you need to know your expenses per class, just go to Reports, choose Company & Financials, then Profit & Loss by Class


We'll be your guide when you have a special setup in your payroll and reports. Have a good day!

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