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klav1
Level 1

billable expenses

Hello.

 

We process employee reimbursements through payroll. Our payrolls are entered into Quickbooks via journal entry auto-created by the provider. When there is an employee reimbursement that is actually a project/billable expense, I would like to create a journal entry where the item is marked as billable.

 

I only seem to be able to mark an expense as billable through creating a vendor invoice or expense. Is it possible to do via journal entry as well?

 

Thank you.

2 Comments
RCV
QuickBooks Team
QuickBooks Team

billable expenses

Thanks for checking in with us. We recognize each company has unique needs, klav1. 

 

I can see how beneficial it is to your business to mark an expense as billable when creating a Journal Entry. However, this option is unavailable in QuickBooks Online (QBO).

 

We enter billable expenses for Bill, Expense, and Check transactions. Then links the billable expense to your customer's invoice. See Enter billable expenses article for more details. 

 

In QBO, we process employee reimbursements by creating a reimbursement account (under liability account). Then, create a Check or Expense and mark the Billable field. 

 

To learn more about this one, refer to this article: Reimburse an employee

 

Visit our QuickBooks Help Articles page for more insights about managing your business.

 

I'll be right here to continue helping if you have any other concerns or questions about QBO. Assistance is just a post away. Take care always.

 

vpcontroller
Level 11

billable expenses


@RCV wrote:

Thanks for checking in with us. We recognize each company has unique needs, klav1. 

 

I can see how beneficial it is to your business to mark an expense as billable when creating a Journal Entry. However, this option is unavailable in QuickBooks Online (QBO).

 

We enter billable expenses for Bill, Expense, and Check transactions. Then links the billable expense to your customer's invoice. See Enter billable expenses article for more details. 

 

In QBO, we process employee reimbursements by creating a reimbursement account (under liability account). Then, create a Check or Expense and mark the Billable field. 

 

To learn more about this one, refer to this article: Reimburse an employee

 

Visit our QuickBooks Help Articles page for more insights about managing your business.

 

I'll be right here to continue helping if you have any other concerns or questions about QBO. Assistance is just a post away. Take care always.

 


@klav1 

@RCV 

 

"In QBO, we process employee reimbursements by creating a reimbursement account (under liability account). Then, create a Check or Expense and mark the Billable field."

 

Correct. You will need to manually enter it as Expense form (Dashboard > + New > Vendor > Expense). You can't add this from the Banking For Review tab.

 

When you write Journal Entry for the Payroll distribution, you will use the same account (in this case liability account) to clear the account.

 

 

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