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dericksturke
Level 1

Can I add a mileage category to my mileage tracker?

There are two options for mileage:  Business and Personal.  I would like to add in a category that tracks my non-profit/ 503c work .  Can that be done? If so, how?
1 Comment 1
MariaSoledadG
QuickBooks Team

Can I add a mileage category to my mileage tracker?

Hi dericksturke,

 

Right now, adding a category for your non-profit organization or 503c work isn't possible in QuickBooks Online (QBO). The closest alternative is you can set up a supplier profile for your employee and add an expense account to track the mileage. Let me walk you through how.

 

To set up a supplier profile for your employee:

  1. Click Expenses on the left pane.
  2. Select Suppliers.
  3. Click New supplier.
  4. Enter your employee's info. Give your employee's supplier account a unique display name.
  5. Click Save.

This supplier profile is separate from the regular employee profile used for payroll and is only for mileage tracking. 

 

Then, create an expense account for mileage.

  1. Click the Gear icon, then select Chart of Accounts.
  2. Click New.
  3. Create a new expense account. From the Account Type drop-down menu, select Expenses. From the Detail Type drop-down menu, select Auto or Travel.

  4. Give the account a unique name that's easy to identify.
  5. click Save and Close.

Please refer to this article for more information and detailed steps: Manually Track Mileage For Multiple Vehicles.

 

I'll pass this along to our product developers' team to let them know of your business needs.

 

You can go over on this article in case your tracking mileage for your business and personal needs: Track Mileage In QuickBooks Online.

 

Please let me know if you have any other concerns. I'll make sure to help.

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