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Can I create a second paycheck for an employee for the same period?

I understated the employee's hours so I need to create a second check to pay him for the remaining hours owed.

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Best answer a week ago

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BRC
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This is very possible to do. Start with the unscheduled p...

This is very possible to do. Start with the unscheduled payroll option, set the pay period and check date carefully, then select this employee to continue. 

If you have regular benefits or other additions/deductions deductions that should not be included again on this check, be sure to edit it and make their amounts 0.00

3 Comments
BRC
Established Community Backer ***

This is very possible to do. Start with the unscheduled p...

This is very possible to do. Start with the unscheduled payroll option, set the pay period and check date carefully, then select this employee to continue. 

If you have regular benefits or other additions/deductions deductions that should not be included again on this check, be sure to edit it and make their amounts 0.00

Established Community Backer ***

You don't always need to run More Payroll for this. If yo...

You don't always need to run More Payroll for this.

If you didn't Send this electronically and still have or have access to the original paper check. then Edit the one in QB and use the Paycheck Details button to Fix that check, right there. You can and should always review them before printing and sending anyway; and this is how you would make Final changes. The Payroll "run" created them, but they are Your entries to Finalize, now. For instance, you forgot their pay raise = increase the rate here on this paycheck, then later, fix it in Edit Employee. Or, you see a deduction no longer needed = delete that line, here; or add something you forgot needs to be added, in this view.

Now issue this on a new paper check. Make a Banking menu > Write Check entry for the Old Check # and out this as a Void Check, to Placeholder the wrong paycheck #.

Please see my attachments.


Established Community Backer ***

The other way, and which keeps all deductions correct, is...

The other way, and which keeps all deductions correct, is to use Employee Advance.

Open the existing check detail screen. Make a note of the net check amount. Adjust gross pay. Add a deduction for Employee Advance (current asset type) such that net pay now equals the printed check. Save. Now Write Check for this employee as an Employee Advance. Works like a charm even though the advance repayment predates the actual advance.