Can I file the W2c myself if QuickBooks filed the original W2? Or do they have to be the one to make the change? What’s the fastest way to get it done?

Thank you for reaching out about filing a W2C. I understand you have a question about the process, especially given QuickBooks filed the original W2 and you're dealing with an employee's address change from out of state. I'm here to help you clarify the process and address your concerns.

First, yes, you can file the W-2c yourself, even if QuickBooks filed the original W-2. To do this, you'll need to use payroll reports to fill out the W-2c form.

However, if you have automated tax filing services, I recommend contacting our dedicated live support for assistance with corrections. Since we file your W-2s for you, you'll need to contact us to request a correction. We will fix it and file a W-2C form with the Social Security Administration (SSA). You would also get a copy of the W-2c to provide to your employee. The expert you speak to can inform you approximately when you and your employee should expect to receive the W-2C.

A wrong address is not typically a valid reason for filing a W-2. The SSA requires corrections for errors like incorrect Social Security Numbers, wages, or tax withholding amounts. I still recommend contacting our live support. It's important to note that certain information on the W-2, such as the employee's address, cannot be changed. Our support team can guide you through how to handle this situation and ensure that all necessary updates are made to your payroll records.

To contact our live expert, here's how:

1. Navigate the (?) Help button at the top right corner.
2. Click the Search tab and tap Contact Us.
3. Select a topic to connect with the live expert.
4. Choose how to connect with us. Chat or Callback.

To ensure you receive timely assistance, please check our support hours: Get help with QuickBooks products and services.

To expedite the process, I recommend identifying any errors early and contacting our support team promptly if you have automated services. If filing manually, ensure you have all necessary information and forms ready to avoid delays.

Additionally, you can create various payroll reports to obtain valuable insights about your business and employees.

I hope this information helps clarify the process for filing a W-2 and addressing the address change. If you have any further questions or need additional assistance, please don't hesitate to reply below. We're always here to help.