Can I manually add a 1099 contractor to the 1099 report? She has $4,100 in compensation. Instead of receiving a check, we charged a trip for her. Advise?

Have similar question -- Our contractor is already set up.  She receives commission on sales twice a month & 1099 at end of year. We have an education expense that was charged on our credit card that we want to add to her 1099. I did a journal entry and added her as a vendor in the name field.  Will this add the expense to her 1099?  Or do I need to enter this expense another way?  

Nice to have you join this thread, @Kpeterson63.

I'd be glad to share with you some insights on how to efficiently track your contractor payment. 

You'll want to use Check or Expense in paying your contractor. This way, it'll be added to her 1099. Paying them through credit card (CC) isn't included as a payment type in tracking their 1099. Just make sure the account you used for the payment is selected when preparing 1099s. 

Once ready, you can follow these steps in paying your contractor:

1. Go to the + New menu in your QuickBooks Online (QBO).
2. Under Vendors, click Expense or Check.
3. Enter the needed information, and select Save and close.

You can also check this link for more information about adding contractors and tracking their payments: Set up contractors and track them for 1099s in QuickBooks.

When you're ready to file their 1099, you can utilize this article that can guide you through the process: Create and file 1099s using QuickBooks Online.

Please don’t hesitate to tag me in your reply if you have any other concerns or questions about managing your contractors. You can always count on me to back you up. Keep safe and have a good one! 

We are not reimbursing the contractor for the expense as the expense was charged to the company credit card.  So if I use EXPENSE, use contractor as the payee, payment = credit card - will this show on her 1099?  

Hello @Kpeterson63, I'll share details about your expense. 

1099 payments for contractors made with credit cards, debit cards, third-party payment account systems will not be reported when you prepare your forms. These type of payments is reported on 1099-K forms and your financial institution or the company is responsible for filling them.
 

Here's an article to read and learn more about the payments reported on your forms: Understand which Payments are Excluded from a 1099-NEC and 1099-MISC.

I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks Online to Prepare for the New Fiscal or Calendar Year.

Let me know in the comments below if you've got questions about 1099 payments and forms. I'll surely be around ready to lend a hand. Take care always!

We did not pay the contractor/vender on the credit card for this expense. Our company paid the expense to a different company for the benefit of the contractor. I need to add it to the contractor's 1099 or create a new one for this expense. Some companies do this for incentive trips for their employees.  

Thanks for following up with the Community, Kpeterson63.
 

To properly identify what you'll need to do to enter your expense so that it shows up on the contractor's 1099, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find an Accountant. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
 

Here's how it works:

1. Go to our Find an Accountant page.
2. Use your City or ZIP search field to specify a location.
3. Select Find a ProAdvisor.
4. Browse through the results and find one that works best for your business. You can click on each ProAdvisor's profile to learn more information about them.
   

Once you've found an accountant, they can be contacted through their Send a message form:

1. Use the available text box to introduce yourself. Be sure to include details about which services you're looking for.
   
2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
   
3. Hit Send message.
   

You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

Please feel welcome to send a reply if there's any additional questions. Have an awesome Friday!

Thank you!  I will get this figured out one way or another.