Can you use QuickBooks Payroll for expense reimbursment only? We dont want to use it for normal payroll but for reimbursment for employee expenses.

Hey there, @colin-mcgonagill. 

Thanks for reaching out to the Community. 

To clarify, are you referring to employees? If so, then yes, you can certainly pay for the Payroll subscription to process direct deposit checks for reimbursement. Depending on what type of payroll subscription you're currently using will justify what steps you need to take exactly. 

You can set up single or multiple reimbursement pay types for an employee. Please note that the amounts paid as reimbursements aren't subject to any taxes and are not included in any forms. 

Check out the how-to steps depending on your payroll subscription in Create a reimbursement pay type in Online Payroll. 

Let me know if you have further questions or concerns. You can always reach out to the Community or me anytime you need a helping hand in getting back to business. Take care! 

I can each employee to the payroll system but want to run our actual payroll through our 3rd party system. I only want run reimbursments through the quickbooks system. I dont want to run month to month payroll.

Hi there, @colin-mcgonagill.

Yes, you can do this by only adding Reimbursement items when creating paychecks. Salary/hourly wage and other items are not included.

Here's how to add Reimbursement pay type:

1. Go to the Payroll menu and select Employees.
2. Under How much do you pay this employee? click Add additional pay types if you haven't selected any other pay types, or click the pencil icon if you have.
3. Pick the Reimbursement checkbox.
4. Tick Done.

Once done, you may now create paychecks and include the Reimbursement amount.

For additional information, see this article link: Reimburse an employee. 

Also, in case you want to have a hard copy of the form, you can follow the steps in this article to have one: Print paychecks.

Feel free to visit us here anytime if you have other questions. I'll be around to help you. Have a good one.