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CCNCem
Level 3

Certified Payroll "no work" weeks

I'm wondering how everyone handles the requirement to submit certified payrolls every week even if no work is performed?  Unless I'm missing something, QB won't print out a report for those weeks, and obviously the sequential numbering of reports is an issue.

 

This wouldn't be any big deal if I was creating reports in "real time" but I am tasked with going back and submitting reports for a 2 years period on a certain job where there are quite a few weeks here and there with no payroll.

10 Comments 10
MariaSoledadG
QuickBooks Team

Certified Payroll "no work" weeks

Hi there, CCNCem.

 

As an employer, you'll have to withhold certain taxes from your employees' pay each time you pay wages. Let me share with you a few information about this.

 

If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts.

  • Wages you’ve paid
  • Tips your employees reported to you
  • Federal income tax you withheld.
  • Both the employer and the employee share of social security and Medicare taxes.
  • Additional Medicare Tax withheld from employees.
  • Current quarter's adjustments to social security and Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.
  • Qualified small business payroll tax credit for increasing research activities.
  • Credit for qualified sick and family leave wages.
  • Employee retention credit.

You'll want to contact the IRS to help you determine if you need to submit such information on those weeks where there is no payroll being performed.

 

Please check this article for your reference: Certified Payroll.

 

If there's anything else that you need us to help with, let us know so we can get back to you.

CCNCem
Level 3

Certified Payroll "no work" weeks

Hi Maria, I appreciate you trying to help but your response has nothing to do with my question.  Hope you have a good weekend.

MadelynC
Moderator

Certified Payroll "no work" weeks

Hi there, @CCNCem.


We can actually run zero payrolls so you can still generate this report. However, these reports you’re trying to obtain are way back 2 years period where QuickBooks unable to generate it.


You can get the form from the IRS and fill it out manually. This way, you can have the information you need for submission.


In case you want some information about payroll, you can always visit our help articles to learn more.


Please know that Community is always available whenever you need help. Take care.

CCNCem
Level 3

Certified Payroll "no work" weeks

Thanks, Madelyn.  I know how to do regular certified payrolls (and these ones actually have to be uploaded into HUD's Elation system).  For future reference, how does one run a zero payroll in QB?

Kendra H
QuickBooks Team

Certified Payroll "no work" weeks

Hello there, @CCNCem

 

Thanks for following up on this thread. I'd be happy to help show you how to create a paycheck with zero net amount. 

 

To zero out the net amount, you may need to create a deduction item under the Other Payroll Items to offset the net amount. 

 

First create the paycheck: 

  1. Go to Employees at the top menu bar. 
  2. Select Payroll Center
  3. Click on Pay Employees, and then Start Unscheduled Payroll
  4. Choose an employee and pick Continue
  5. Select Open Paycheck Detail
  6. Fill in the necessary information under Earnings and Rate in the Preview Paycheck page. 

 

Next, you'll need to create a deduction. You can refer to this article as it has further instructions: Create a zero net paycheck

 

Feel free to follow up with me and let me know how it goes. I'm always here to help. Take care!

CCNCem
Level 3

Certified Payroll "no work" weeks

Thanks Kendra, I'm not trying to create a zero paycheck; I'm wondering how to create a zero certified payroll as the previous person mentioned was a possibility.

 

I'm becoming more and more convinced that most of the QuickBooks "helpers" are bots that just look for keywords and post basic answers every time they see whatever their magic words are.

JessT
Moderator

Certified Payroll "no work" weeks

Hi CCNCem,

 

I will guide you to create a certified payroll report of the weeks that you didn't have payroll.

 

To do this, we can create the certified payroll report of a week that has a payroll. Then, we can change the Project Payroll Week # and the Last Date of Work Week. As a result, you'll have the correct number and week dates. However, this will still show the amount of the period we use, so we'll zero them out on the report.

 

Project Information.PNG

 

If you have more questions about your report, you can always go back to this thread.

CCNCem
Level 3

Certified Payroll "no work" weeks

Well, sure but that's clearly not what "MadelynC" was referring to here:

 

"We can actually run zero payrolls so you can still generate this report."  I was wondering what she meant.

 

Thanks for the response though :-)

JonpriL
Moderator

Certified Payroll "no work" weeks

Hello @CCNCem,

 

Creating a zero payroll allows you to create a zero net paycheck which can be included in your certified payroll report. But to create a certified payroll report, you'll still have to enter all works done by your employee in QuickBooks.

 

Lastly, here's a few articles you can read for ideas in accomplishing all your payroll tasks: Help Articles for QuickBooks Desktop Payroll.

 

Keep me posted in the comments if you have any other questions. I'll be here to lend a hand.

squillen
Level 1

Certified Payroll "no work" weeks

I was searching the same info about printing a "no work" CP....and WOW to all of your responses lol.  So finally that answers the question which would be a NO.  

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