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ProMach
Level 2

Clear out overdue payroll notifications - solution not working

I am new to my company & since starting the new FY I just "re-setup/edited" my payroll items, liability payment schedules etc. as they were not being utilized correctly.  Unfortunately, this created a slew of Overdue payroll liability payments that have obviously already been paid (incorrectly,) some of which are weekly payments, is there any way to clear them out without having to go one by one?  Please help!   

Solved
Best answer April 22, 2021

Best Answers
Candice C
QuickBooks Team

Clear out overdue payroll notifications - solution not working

Good morning, @ProMach

 

Thanks for getting back to us with some extra clarification and another question. I can provide you with some details to answer your question properly. 

 

Depending on how you pay your taxes is the way you should enter them into the QuickBooks Desktop (QBDT) system. If you pay them bi-weekly, then you'll enter them bi-weekly until you're done. 

 

I know that it may take time out of your day to do this. However, this will ensure that all the information from paying taxes will be correct in your account. 

 

To keep up with what's new in the product, check out our QuickBooks Blog

 

I hope these details give you a solid answer. If you have any other concerns, feel free to ask. I'm only a post away if you need me. Have a great day!

View solution in original post

3 Comments 3
Jovychris_A
QuickBooks Team

Clear out overdue payroll notifications - solution not working

Hi @ProMach.

 

Let me help you fix the overdue tax notification.

 

You'll need to enter historical tax payments to remove the overdue tax liability reminders. In addition, make sure to select the Do not affect accounts radio button so the adjustments are not posted in your bank register.

 

Here's are the steps:

  1. From the Help menu, choose About QuickBooks.
  2. Once you see the QuickBooks logo/green bubble, from your keyboard press and hold Ctrl + Alt to open the Setup YTD Amounts window. 
  3. Hit Next until you get to the Enter prior payments section.
  4. Click on Create Payment to enter the prior liability payment.
  5. Pick the Payment Date and For Period Ending date.
  6. From the Taxes and Liabilities section, choose the payroll tax item you've already paid.
  7. Select the Accounts Affected button then set it to Do not affect accounts
  8. Select OK.
  9. Then hit Done to record the tax liability payment.

 

That way, it will remove the tax liability note in QuickBooks. You can bookmark this article as your reference: Enter historical tax payments in Desktop payroll.

 

You can also run the Payroll Liability Balances report and customize the reporting period to have an overview of outstanding balances that you have already paid. Then show the columns weekly. This can help you record payments faster in QuickBooks.

 

Simply go to the Reports menu and then select Employees & Payroll, then choose Payroll Liability Balances.

 

Apart from this, here are articles about paying taxes:

 

 

Please don't hesitate to add more comments below if you still need help when clearing out the overdue taxes. I'll help you out.

ProMach
Level 2

Clear out overdue payroll notifications - solution not working

I did this for period ending 03/31/2021, I did a lump sum amount, do I have to di it week by week?  For every week affected?  I was hoping to avoid that, as it's a lot of weeks! 

Candice C
QuickBooks Team

Clear out overdue payroll notifications - solution not working

Good morning, @ProMach

 

Thanks for getting back to us with some extra clarification and another question. I can provide you with some details to answer your question properly. 

 

Depending on how you pay your taxes is the way you should enter them into the QuickBooks Desktop (QBDT) system. If you pay them bi-weekly, then you'll enter them bi-weekly until you're done. 

 

I know that it may take time out of your day to do this. However, this will ensure that all the information from paying taxes will be correct in your account. 

 

To keep up with what's new in the product, check out our QuickBooks Blog

 

I hope these details give you a solid answer. If you have any other concerns, feel free to ask. I'm only a post away if you need me. Have a great day!

View solution in original post

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