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Level 1

Clearing incorrect payroll liability

I have a client who was calculating their NYS UI rate incorrectly resulting in an overpayment.  The program still shows a liability due.  How can we clear the liability due?

1 Comment
QuickBooks Team

Clearing incorrect payroll liability

Hello, @JenniferM146.


You can't remove tax liabilities from the payroll schedule once they are set up in QuickBooks Desktop.


However, other types of liabilities, such as 401(k) contributions, health insurance, and dental insurance can be removed. 


  To do that, you can follow the steps below:


  1. Go to Employees, then select the Payroll Center. Click the Pay Liabilities tab.
  2. Select the Change Payment Method from the Other Activities drop-down list.
  3. In the QuickBooks Payroll Setup window, select Benefit and Other Payments.
  4. Select Schedule Payments, and double-click the payroll item to edit.
  5. Under Payment Frequency, select the I don't need a regular payment schedule for this item option.
  6. Select Finish, and click Finish again.


I've added this article: Run payroll liability balances report to get answers to questions about payroll liabilities.


 Please let me know how it goes by leaving a comment below. If you need anything else, don’t hesitate to ask. I’ll be here to help. Have a most pleasant day!

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