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kristi720
Level 3

Direct Deposit

We are switching over from paper checks to direct deposit.  Is there a way to turn off the need to print paper non-remittance checks every payroll and just email the paystub to employees?  

Solved
Best answer January 07, 2022

Best Answers
AbegailS_
QuickBooks Team

Direct Deposit

Hi there, @kristi720

 

I have the solution you need to help you with your concern.

 

You'll want to ensure the Assign DD numbers option is checked on the Enter Payroll Information screen. It should be located under CHECK OPTIONS

 

This prevents the paychecks from being assigned to the print queue. 

 

You can also manually remove those paychecks from the print queue by going to the Recent payrolls section. Here's how to do it: 

  1. Go to Employees, then select Payroll Center.
  2. On the Payroll tab, go to the Recent Payrolls section.
  3. Find the payroll with the To Print status. 
  4. Right-click on it and click Remove from Print Queue.
  5. On the confirmation pop-up window, click Yes.

 

Need to run reports for your employee's year-to-date data? You can check a variety of them by going to the Reports menu, then hovering on Employees & Payroll

 

If you need help customizing your report, you can check this article: Customize reports in QuickBooks Desktop.

 

Lastly, you might also want to check this great article that provides detailed information on how to print paychecks in QBDT.

 

Get back to us if you have other questions about the direct deposit paycheck. We're always here to help. Take care!

View solution in original post

3 Comments 3
BigRedConsulting
Community Champion

Direct Deposit

Yes, you can do this. To email pay stubs, pick File | Print Forms | Pay Stubs. Enter the desired date range of the paychecks, select the employees to send to, and then click the Email button at the bottom of the form:

Capture.JPG

kristi720
Level 3

Direct Deposit

I'm aware I'm ABLE to print paystubs but what I'm looking for is the solution to turn off the requirement to print paper "checks" even though they are being paid by direct deposit. 

AbegailS_
QuickBooks Team

Direct Deposit

Hi there, @kristi720

 

I have the solution you need to help you with your concern.

 

You'll want to ensure the Assign DD numbers option is checked on the Enter Payroll Information screen. It should be located under CHECK OPTIONS

 

This prevents the paychecks from being assigned to the print queue. 

 

You can also manually remove those paychecks from the print queue by going to the Recent payrolls section. Here's how to do it: 

  1. Go to Employees, then select Payroll Center.
  2. On the Payroll tab, go to the Recent Payrolls section.
  3. Find the payroll with the To Print status. 
  4. Right-click on it and click Remove from Print Queue.
  5. On the confirmation pop-up window, click Yes.

 

Need to run reports for your employee's year-to-date data? You can check a variety of them by going to the Reports menu, then hovering on Employees & Payroll

 

If you need help customizing your report, you can check this article: Customize reports in QuickBooks Desktop.

 

Lastly, you might also want to check this great article that provides detailed information on how to print paychecks in QBDT.

 

Get back to us if you have other questions about the direct deposit paycheck. We're always here to help. Take care!

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