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A_RP
Level 1

Does QB online track negative PTO balances?

An agreement was made to front an employee un-accrued PTO hours. I have entered the total PTO in payroll and QB notified me that the employee doesn't have that much accrued PTO time (as expected). If I run the payroll, will it show a negative PTO balance? Then in subsequent payrolls, will accrued PTO be applied towards that negative balance until the employee is in the positive? I know that I can manually add the fronted hours in the employee settings, but I actually prefer the negative balance approach so more PTO is not available until the appropriate PTO has been accrued. Manually adding the PTO hours also would result in the max yearly PTO hours being accrued early within the year, rather than maxing at year end. Thank you!

1 Comment 1
Catherine_B
QuickBooks Team

Does QB online track negative PTO balances?

Hello, A_RP.

 

You can add a negative paid time off. When you create paychecks, just enter the hours as positive. You also have the option to edit your policy to use other options or you can track outside the system through our supported third-party apps

 

You can use these steps on how to edit an employee's PTO policy: 

 

  1. Click Payroll from the left menu and click Employees.
  2. Select the employee's name and click the pencil icon beside Pay.
  3. Go to step 4 and click the pencil icon beside the Additional pay type: Paid time off.
  4. Set the changes and then click Save.
  5. Click Done.

Here's an article that you can check for more details on setting up and tracking time off in payroll.

 

Let me know if you have other questions. I'll be here to help. take care!

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