Duplicate Employee

deb foley · ‎November 16, 2021

Here is my problem. We just statrted with QB online in May. Prior to that we were performing Payroll thru QB Enterprise. At the same time we switched to QB online we also went to a payroll service (UGH!) So I am no longer using QB to do payroll. Here is my problem. 1.) I have an employee in their twice. The "2nd" one has no information in it except her name and I would like to delete it but can not figure it out. 2) That same employee has also left our practice so I need to inactive the correct one but I can not find where to put the termination date!! It took me forever just to find the employee information....one place that really needs some updating. But anyway can anyone help me with these 2 items.

1) Delete a duplicate employee

2) Inactive a terminated employee

Thank you ! Debbie

AileneA · ‎November 16, 2021

Hi there, deb foley.

Welcome to the QuickBooks Community. We can delete an employee if they don't have paychecks yet. If they already have one, we can only make them inactive.

To delete an employee:

Go to the Payroll menu and select the Employees tab
Click the employee's name.
Select Edit Employee.
Choose Delete employee.
Hit Yes to confirm the deletion.

To inactivate an employee, you can change their employment status to Terminated.

Go to the Payroll menu and select the Employees tab
Tap the employee's name.
Select the Edit (pencil) icon beside Employment.
From the Status drop-down, select Terminated.

I'm adding these articles for more guidance:

Please know that I'm just a reply away if you need any further assistance managing your employees. Wishing you and your business continued success. Stay safe!

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