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Employee Vacation Time

So I was hoping to find a way to only accrue vacation time from one specific job and not all hours worked by an employee. An example would be Average Joe worked 40 hours this week, 20 hours were at the office, but the other 20 were at the job site. Is there a way to have QuickBooks only base and accrue vacation time from the 20 hours worked at the job site? I'm not seeing a way to do that myself but Figured id ask to see if anyone found a way to do that.

QuickBooks Team

Employee Vacation Time

Hello there, @Anonymous.


Let me share some information with you on how vacation time tracking works in QuickBooks Desktop.


With QuickBooks Desktop, you have the ability to set up your vacation time by hours worked accrual rate. This means that employees only earn time off by the number of hours they actually work.


First, let's set up your company's vacation time tracking preferences . Here's how:

  1. Go to Edit.
  2. Choose Preferences.
  3. Select Payroll and Employees.
  4. Under Company Preferences, choose Sick and Vacation button.
  5. You can now choose how to track your Vacation time:
    • Maximum hours at a time.
    • Maximum hours for the year.
  6. Click Ok.



Always feel free to visit us here in the Community if you have other questions about tracking employee's vacation time. I'm always here to help.

Level 1

Employee Vacation Time


I was curious as to the instructions you posted below. Will those only apply to the sick time part or will it apply to both sick and vacation? My company doesn't do sick time we only do vacation and I need to make it where employees only accrue so many hours for the year. And each employee will be different.




Employee Vacation Time

Thanks for clarifying this with us, Megan20.


Since your company only do vacation time in QuickBooks Desktop, you can simply setup a can simply setup vacation by following the steps provided by my colleague juVielL. I've also attached a sample screenshot for your visual guide.



Here's an article to learn more about setting up pay sick and vacation time.


You can always get back to me if  you have follow-up questions. I'm just a comment away. Have a good one.

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