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Level 1

Entering 2018 payroll in 2019

How do I enter 2018 payroll from the Desktop version to Quickbooks Online Version?

QuickBooks Team

Entering 2018 payroll in 2019

You've come to the right place, Megan-BlueHeronSeptic.


Entering prior payroll from Desktop to Online is my specialty, so let me lend you a hand in taking care of this.


Generally, there are 4 stages that we need to complete before we can enter the 2018 payroll. However, if you already signed up and set up the payroll service, then we only need to take care of the other stages. If you haven't, then I'd recommend that you sign up first before following these steps:


To enter the prior payroll

  1. Click Workers in the left navigation menu, then Add an employee.
  2. Enter employee's Personal and Pay information.
  3. Select Enter 2018 prior pay details in the employee's profile.
  4. Follow the on-screen instructions and make sure to enter the appropriate details.
  5. Repeat these steps and keep adding employees and their information as needed.
  6. Click Continue.
  7. Add and confirm the Business, Federal tax, and State tax information in the Tax setup.
  8. Select Add pay date to enter company totals for the current quarter.
  9. Enter company payroll totals by pay date.
    - If necessary, add more pay dates, then click Continue.
  10. Enter Paycheck history quarterly detail, then select Continue.

Just in case you need it, I'm also including a detailed guide on how to enter prior payrolls for your benefit.


That should do it! You've successfully entered the 2018 payroll and ready to run your payroll for 2019.


You're always in good hands here in the Community. Please be sure to let me know if there's anything else I can do to help you succeed. Thanks for coming to the Community and take care.

Level 1

Entering 2018 payroll in 2019

I started payroll services on September, 2018 but didn't enter the paychecks to the employees that were issued prior to the date of payroll services.  I am running the W-2s but I need to enter the paychecks from the prior period so they are correct.  I am using Quickbooks Pro 2018.  How can i enter the prior paychecks?  

QuickBooks Team

Entering 2018 payroll in 2019

Hello there, @sbgutierrez.


Thanks for taking the time to reached out to us. I'm here to guide you to the right support and make sure you'll get the best help you need. 


To further assists you with entering prior payroll for your employee's paychecks, I recommend calling our QuickBooks Online Payroll Support. They have the tools to do a screen share and ensure you have an accurate year-to-date (YTD) totals on your pay stubs, and correct W-2 information at the end of the year.

You can contact our phone support through this link:


For future reference, you can check these articles: 

Please know that you're always welcome to post if you have any other concerns about the payroll in QBO. We're always here  to help. 

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