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DP6
Level 2

Federal 941 tax liability period

I have the same problem and after 4 hours of doing a chat with QB they say I did my payroll wrong!!

I process p/r on Wednesday for hours worked the previous week.  941 tax is then due the following Wednesday as we are set up to pay once a week.  I processed p/r 7/14 for days worked 7/5-7/10.  P/r liability period should be 7/14-7/16.  In pay tax & other liability it says the 941 p/r liab is for period 6/30-6/30/21 (s/b 7/14-7/16) and is now past due.  When I click on the amount due (this $ amt has been verified and is correct) it is showing me a check date of 6/30 (I entered 7/14) and the check numbers are from 3 previous pay periods.  Seems like when I process p/r the only problem is the 941 and it reverts to the liability period of 6/30-6/30/21.  The state withholding is all correct.

I don't know if this is happening because the end of the second quarter or what?  This happened on my 7/7 check run and my 7/14 check run.

I would think that if I did my p/r wrong the state withholding would also be wrong.  Did an online chat with QB's help and was on for 4 hours.  They said I did my payroll wrong!

Any help would be greatly appreciated! 

1 Comment 1
Archie_B
QuickBooks Team

Federal 941 tax liability period

Hello there, DP6.

 

Let me share what I know about the period shown on your payroll liability.

 

When processing a payment for your tax liability, the period shown on the liability check isn't the pay period from the payroll, but instead it's the payment period that is based on your deposit or payment schedule/frequency of the payroll tax. Keep in mind that there are different frequency for your payroll tax payments such as annually , quarterly,  monthly, and semi weekly schedule. 

 

Additionally, deposit frequency is determined by your tax agencies. If your payment frequency is incorrect, you can easily change it in just a few steps.

 

Here's how:

 

  1. Go to Employees menu.
  2. Select Payroll Setup.
  3. On the left-side window, click on Taxes.
  4. Select Schedule Payments.

 

You may also run a payroll report that shows the amount due for each period.

 

Let me know if you still have questions or clarifications about pay periods. I'm always here if you need help. Have a great day!

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