Hi - My payroll records have been managed outside of quickbooks. Can I input year end pay roll records to update my financial statements? thank you in advance

Thank you for choosing QuickBooks! Yes, you can definitely input year-end payroll records to update your financial statements. You'll only have to make sure you have all the necessary payroll information, such as employee details, wages, taxes, and deductions for the year and haven't run payroll in QuickBooks yet. Let me guide you through the process, Sharon.

To start the set up, see the steps provided below: 

1. Sign in to QuickBooks Online as the primary admin.
2. Navigate to the Payroll menu, and then select Overview.
   
3. If you haven’t already, add all of your employees paid this year in the Tell us about your team task. Include all employees that no longer work for you. Ensure that you accurately set up each pay item, deduction, contribution, and tax as reflected on their pay stubs or summary reports.
4. Find the section labeled Add your payroll history, and click on Start to begin inputting the historical payroll data.

Next, gather your reports or spreadsheets that document each pay date within the current quarter. Use this information to input your company’s totals for each payday. Follow these steps for a structured approach:

1. If you exited the setup, navigate to the Payroll menu, and then select Overview. If you're still in the setup process, proceed directly to either Step 2 or Step 3 depending on where you left of.
2. Locate the option Add your pay history, select Edit.
3. Hit Continue until you reach the display: Company payroll totals for this quarter.
4. Choose Add pay date.
5. For the first pay date of the quarter, input the paycheck date
6. Fill in the total amounts from your reports.
7. When finished, Continue.
8. Repeat steps 1–5 for each pay date in the quarter listed.
9. When finished with all pay dates, click Continue.
10. If you encountered a display titled: Paycheck history quarterly detail, your federal or state annual forms require totals by quarter. Use a quarterly tax liability report from your prior payroll provider to enter the amounts requested for each quarter.

You can make changes to your pay history if you haven’t created any paychecks. Go to Payroll and select Overview to get back to the setup and pay history tasks.

For more detailed steps about the process when entering employee's year-to-date paycheck information, check this out: Add Pay History to Online Payroll.

Once you're finished with the set up, learn how to run payroll. I've added this article for you: Create and Run Your Payroll.

If you have any questions or need assistance with setting up or managing your payroll in QuickBooks Online, please don't hesitate to reach out. Our support team is always ready to help ensure a smooth and accurate payroll process.