This happened with one of my clients. He needs to apply for an FEIN. He may have to go to a special place to do that,. Check the IRS website.
Hi there, @office8.
Welcome to the Community.
@truleigh is correct. The IRS issues ITINs to foreign nationals and other individuals who are required to have a U.S. taxpayer identification number but who do not have and are not eligible to obtain. Social Security Numbers (SSN) are issued by the Social Security Administration (SSA), not by the IRS.
For more details about ITIN's, you can refer to the IRS Publication.
You are required to enter the SSN to comply with the government's mandate. To know more about this, you can check this article: Tax compliance for credit card accounts.
I'd suggest contacting our QuickBooks Payments team for more options on how you can process these types of transactions. They can provide better alternatives specific for your situation.
Let me know if you have other concerns in QuickBooks. Have a good one.
https://merchantcenter.intuit.com/wapweblet/ims-mp-help/en/quark/svc_mp_tax_compliance.html which you posted states: "Beginning calendar year 2011, the IRS (Section 6050W of the IRS Code) requires reporting of all payment card and third party network transactions. As your reporting entity, we will be required to file an annual information return with the IRS and provide you with a Form 1099-K, which reports monthly and annual gross credit card transaction sales. A 1099-K form will be available by 1/31/2014. In March 2014 QuickBooks Payments will file a copy of the 1099-K with the IRS. To comply with this new law, it is necessary that we have your correct taxpayer ID number (TIN) and tax filing name. If we receive notice that the information on your merchant account is inaccurate, a separate notification will be sent to you so you can promptly provide the validation of your tax information. Merchants with missing, incorrect or mismatched TINs may be subject to Federal and State (where applicable) backup withholding (Federal withholding is currently 28%) from your gross sales amount of your reportable transactions. For additional information please visit the IRS website at http://www.irs.gov. It is important to note that QuickBooks Payments cannot provide tax or legal advice. Please see your tax or legal advisor to determine how these tax regulations may apply to your business."
The above paragraph does not say anything about SS#, it talks about "tax filing name" and TIN. If the Quickbooks subscribe is not an individual and is a small C Corp or S Corp, then the reporting entity is the Corporation (corp name = tax filing name) with a tax id/EIN for the corporation. The IRS tax filing does not attach to anyone's IRS 1040 personal/individual filing but goes purely as a standalone corporate filing. I have contacted the payments support phone number, and their scripts do not have anything for any type of C Corp or S Corp, where there is no individual as an owner. From what I have found, 1099-K is sent to both individuals and corporations. Quickbooks Payment is only handling the case for individuals and is broken/unable to do 1099-Ks for corporations.
I'm glad to share additional insights about setting up online payments.
It's really necessary to have an SSN to be able to set up a US Merchant or online payments account. Since you don't have the SSN, you may need to consult with the IRS for them to provide better alternatives specific to your situation.
For further details about the merchant account application, you may check this article: Merchant account application status: Pending or in Review.
I'm also adding these articles which might be helpful in the future about setting up and using QuickBooks Payments as well as connecting payments account to QuickBooks Online (QBO):
Keep posted if you have any other questions. I'll always be here to help!