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mkbinc
Level 1

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

 
5 Comments 5
MirriamM
Moderator

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

It's good to see you again here in the Community forum, mkbinc.

 

I'm happy to share with you on how to record a payroll tax payment made outside the system. Here's how:

  1. Click Taxes from the left menu. 
  2. Go to the Payroll Tax tab, then choose Pay Taxes
  3. On the Pay Taxes page, select the Tax Type Name (for example, Federal Taxes 941/944) for the tax you want to pay.
  4. For the Payment Date, select Other and enter the actual date the payment was made.
  5. Enter the check number. 
  6. Pick Approve and print

For additional reference, I'm attaching some articles that you may find helpful:

You can drop me a comment if I can do anything else for you concerning your QuickBooks account. I'd be around to assist. Happy weekend!

onalius
Level 1

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

I pay with a credit card on OfficialPayments.com. QuickBooks does not populate my credit card account in the drop down of which account to pay from. What should I do?

KlentB
Moderator

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

Hi there, onalius.

 

I'll help you in recording your tax payments. For regular expense payments, you can use a credit card account when recording them. However, QuickBooks Online doesn't support credit card tax payments.

 

As a work around, we'll have to add your credit card account as bank account in the Chart of Accounts. This way, we'll be able to record them in the system. Here's how:

 

  1. Select Accounting from the sidebar menu, then go to Chart of Accounts.
  2. Click New to create a new account.
  3. In the Account Type drop-down menu, choose an account type.
  4. In the Detail Type drop-down, select the detail type that best fits types of transactions you want to track. 
  5. Enter the necessary information.
  6. Choose when you want to start tracking your finances.
  7. In the Unpaid Balance field, enter the amount in the account, and determine the as of date.
  8. Click Save and Close to complete the process.

Once done, you can now follow the steps provided by my colleague above in recording the tax payments.

 

In case you'll need to track the taxes withheld, paid, and owed for the selected time range, we can run your payroll reports.

 

I'm just one comment away if you need more help in managing your tax payments. Stay safe and have a great rest of the weekend.

onalius
Level 1

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

Thanks for the quick reply. That is not the case, though. It looks like the Pay Tax page only has bank accounts and petty cash in the drop down. None of the credit card accounts I have are showing.

Steve_C
QuickBooks Team

How can I "record" a payroll tax payment without QB wanting to make the payment for me? I make the payments on the govt. sites myself.

Hi onalius. Currently, recording tax payments to a credit card aren't supported in QuickBooks Online. I'm going to input feedback to the developers about this feature. If you have any other questions please leave a reply below. Have a great day. 

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