How can I time out an employee

Hi, riversidedental235. Can you clarify what you mean by "time out"? Are we considering manually clocking someone out, inactivating, or terminating an employee to remove them from active payroll, or entering time-off hours (such as PTO or sick time) for the upcoming pay run?

If an employee forgot to clock out of their shift and is still appearing as "active" in your time tracking. Here's how:

1. Navigate to the Time tab in the left-hand menu and select Approvals.
2. Locate the employee currently clocked in.
3. Click the Add time dropdown arrow and choose Time clock.
4. Click the Clock Out button.
   
5. If they actually left earlier in the day, go to Time Entries, select that shift, click Edit, and adjust the "End Time" to the correct hour.
6. Save the entry to ensure their total hours are accurate for the next payroll.

However, if your employee will be away temporarily, you can mark them as inactive. Go to the Payroll section and select the Employees tab. Then, change the status from "Active" to "Inactive" in the dropdown menu in the Edit employment details.

Removing the employee will deactivate their status and eliminate the monthly fee, while preserving their year-to-date data for year-end W-2s.

You can read this article to learn more about changing the status of employees in QuickBooks.

If you have any other payroll questions or concerns, don’t hesitate to leave a message.

Hi @riversidedental235,

I just wanted to follow up to check if the solutions I provided helped resolve your issue. Please let us know if everything is now working as expected or if you’re still experiencing any problems.

We’ll be glad to assist further if needed.