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How do I cancel a direct deposit for a Vendor in QB Online that has not cleared ACH yet?

 
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QuickBooks Team

Re: How do I cancel a direct deposit for a Vendor in QB Online that has not cleared ACH yet?

Great day, @kwilker.

Let me share a few insights about canceling direct deposit in QuickBooks. Then, I'll show you how to do it. 

 

You can delete the paychecks if they aren't processed yet. You can delete the transaction before 5 PM, two banking days before the check date. Here's how: 

 

  1. Go to the Workers tab in the left menu, then Contractors.
  2. Select Paycheck List under Run Payroll,
  3. Change the date range if needed. Then, select the paychecks you want to delete.
  4. Click Delete.


Mark the checkbox to confirm the deletion. Then, choose Delete Paycheck.

If the direct deposit is already processed, we will not be able to stop the transactions from posting to the vendor's accounts. 

 

You can check this article for more information: Can I Cancel Direct Deposit Payments After it's Sent? It help you learn about deadlines for canceling direct deposit paychecks.

 

Feel free to message us again if you need help with anything else. We're always happy to assist. 


 

Not applicable

Re: How do I cancel a direct deposit for a Vendor in QB Online that has not cleared ACH yet?

I am using QB Online and I do not see any of those options beyond Workers--> Contractors.

Moderator

Re: How do I cancel a direct deposit for a Vendor in QB Online that has not cleared ACH yet?

Thanks for coming back to the Community, kwilker.

 

There is another option to void a direct deposit payment.

 

You can go to the Expenses menu to perform this action. I'll show you how:

  1. Choose the Expenses tab on the left pane and select Vendors at the top.
  2. Click the contractor's name to open their profile.
  3. From the Transaction List, locate the direct deposit payment.
  4. Under the Action column, click the arrow beside View/Edit and choose Void.image.png
  5. Hit Yes to confirm.

As long as the payment status is still pending, you should be able to void it. However, if the Transaction No field displays DD on the expense record, it means that it was already processed through direct deposit.

 

If this is the case, you'll have to create a journal entry to void this transaction. Then, make an internal agreement with the contractor regarding the payment.

 

Take a look at this article for the common questions about contractor direct deposit: Contractor direct deposit.

 

Post in the Community again if you ever need anything else. I’m always available to help. Have a great day!

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