Showing results for 
Search instead for 
Did you mean: 
Level 1

How do I correct my payroll direct deposit when I notice it didn't calculate the payroll taxes?

1 Comment 1

How do I correct my payroll direct deposit when I notice it didn't calculate the payroll taxes?

I can lend a hand in correcting your direct deposit payroll, jodis2016.


The direct deposit scheduled to offload is exactly 5 PM Pacific Time two days prior to the paycheck date. If you need to make any changes to direct deposit paycheck, you must void and recreate the payment before the offload schedule.


To void it, here's how:


  1. On the top menu bar, choose Employees, then Edit/Void Paychecks.
  2. On the Edit/Void Paychecks screen, change both the Show paychecks through/from dates to the date of the check, and press Tab on your keyboard.
  3. Select the check-in question and select Void. In the pop-up box, enter 'yes' and select Void.
  4. If you agree, select the checkbox saying you agree to the terms and conditions of voiding the paycheck.
  5. Repeat the previous steps as necessary to include all checks that need to be voided.
  6. Once the check has been voided, close the Edit/Void Paychecks window.
  7. Select Employees, and choose to Send Payroll Data.
  8. Select Send. You won't see any direct deposit checks to send. That's because this step is done to let QuickBooks Desktop connect with the server to let it know there has been a check modified and will be removed from direct deposit.
  9. Be sure the paycheck has been voided by looking in your bank register used to pay employees. The memo line will show a modification has been made to the check. It may say: "Voided paycheck Payroll Service Funds Recovered." On the payroll liability check, the memo line may say: "Adjusted for voided paychecks." No confirmation report will be sent for voided paychecks.

To know more about the voiding process, you can visit this article: Cancel a Direct Deposit paycheck.


However, if the direct deposit paychecks already went through, you can make adjustments on the next pay run. QuickBooks will automatically adjust the amounts if there are miscalculations on taxes.


Here are some recommended articles that you refer to if you want to learn more about the direct deposit process:


Don't hesitate to leave a comment below if you have other questions about direct deposit. Have a good one. 

Need to get in touch?

Contact us
Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up