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How do I enter an past paycheck into the check journal to show up in the register?

I just starting using QuickBooks and entered all my already paid Payroll and Taxes into the setup part of QuickBooks.  But the checks it told me to enter that I already paid to the employee was not transferred to the check journal.  How do I show in the check journal the check I paid my employees?  The same with my taxes.

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Re: How do I enter an past paycheck into the check journal to show up in the register?

Thanks for sharing the complete details of your concern, Suslynd.

 

There is an option to enter the historical payroll data in QuickBooks Desktop.

 

You can enter paychecks that you have issued before using the payroll service. The data you enter ensures correct year-to-date totals on the transactions you write for the rest of the year.

 

I'll show you how:

  1. From the Help menu, choose About QuickBooks. Press Ctrl + Alt + Y to open the Setup YTD Amount Window.
  2. Click Next thrice.
  3. Choose an employee on the list and click the Enter Summary button to open the YTD Adjustment window.
  4. YTDs for prior years are entered as lump sums per employee and current quarter YTDs are entered per payroll per employee.
  5. Adjust the dates in the top right accordingly.
  6. Enter wage information into the Earnings Items box.
  7. Enter amounts for additions, deductions, company contributions, and tax deductions into the Other Employee and Company Payroll Items box.
  8. Select Show Wage Bases to add a column to display the amount of taxable income next to each payroll item in the Other Employee and Company Payroll Items box.
  9. The Accounts Affected button displays options for how you want this YTD adjustment to affect your Chart of Accounts (COA).
  10. Click OK to save.

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From the Accounts Affected button, refer to these guide to select the correct option:

  • Do not affect accounts: Use this option if your QuickBooks accounts have correct balances. Selecting this option will cause the Year To Date adjustment to not show up in the bank register.
  • Affect liability and expense accounts but not the bank account: Use this option if your checking account has the correct balance. Selecting this option will cause the Year To Date adjustment to not show up in the bank register.
  • Affect liability, expense, and bank accounts: Use this option if none of the account balances are correct. Selecting this option will cause the Year To Date adjustment to show up in the bank register.

Here's an article for the complete details when entering historical payroll: 

Enter historical payroll data.

 

Please to let me know if you need any help with QuickBooks. I'm always here to assist.  I hope to hear about your success!

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