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How do I manually enter a tax payment?

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How do I manually enter a tax payment?


It's great to have you here in the Community, @MDF1


I'll guide you through recording a tax payment in the program. 


If the payroll tax is from a prior tax period and no longer appears in the list of due taxes, you can perform the steps below: 


  1. Go to Taxes from the left menu. 
  2. Select Payroll Tax.
  3. Choose Enter Prior Tax History.
  4. Click Add Payment.
  5. Enter the required payment information.
  6. Click OK. 


Once the payment is recorded, it will reduce the liability showing due in your account.


If you've already paid a tax outside the system but the tax payment still appears due, here are the steps: 


  1. Go to Taxes from the left menu. 
  2. Select Payroll Tax.
  3. Choose Pay Taxes.
  4. Select the Tax Type Name (for example, Federal Taxes 941/944).
  5. Take note or print the tax details.  
  6. Go back to the Payroll Tax tab, then click Enter Prior Tax History.
  7. Click Add Payment.
  8. Enter the appropriate info using the tax details you took note. 
  9. Click OK. 


After that, it will remove the amount from showing up as due and it won't post to the register.


To confirm that your tax payment was recorded, you can run the Payroll Tax Payments report. Here's how: 


  1. Go to Reports from the left menu. 
  2. On the Search box, enter Payroll Tax Payments
  3. On the report screen, verify that the tax payment was recorded. 


You can check out the QuickBooks Online Payroll section for more information through this article: Entering Prior Tax Payments


If you'll need to manually enter a sales tax payment, you can perform the steps below: 


  1. Go to Taxes from the left menu. 
  2. Select Sales Tax.
  3. In the Sales Tax Owed list, choose the tax agency you're recording the payment for. 

  4. Click Record Tax Payment at the bottom of the list.

  5. Enter the necessary information. 

  6. Select Record Tax Payment if you don't need to print the sales tax check. 

  7. If you need to print a check for the payment, check Print a Check box. Then, select Record Payment and Print Check.


For more details, you can go through this helpful article: Manage Sales Tax Payment


The steps and resources above will help you achieve your goal for today, @MDF1

Please drop me a line below if you have other concerns. I'll be around to help. 

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