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Level 2

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

A staff member left abruptly and another staff member was promoted to replace them in the middle of the pay period. I've searched help and cannot find a solution. Using Quickbooks Online.
7 Comments
Community Champion

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

What you need to do to pay both hourly for one week and salary for the other in a bi-weekly pay period is to enter salary at half-rate, and also pay the hours. Before the next pay period, you will change their salary to a full yearly basis. Hope this helps

Level 2

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

I appreciate the response john-pero.  In Quickbooks Online I am not given a choice to pay hourly and salary. When I click "Run Payroll" the screen is there for me to enter the newly promoted employee's hours at their previous pay rate, but there is no other option.  

Moderator

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

Thanks for getting back to us, dru3.

 

I know a way on how we can pay your employee in this type of scenario. 

 

We can pay your employee for the first week of them being an hourly rate. Then, we'll have to change their pay type to salaried. I'll show you how:

 

  1. On the Run Payroll page, select the employee.
  2. Enter the total number of hours for the first week.
  3. Click Preview payroll.
  4. Select Submit payroll.

 

Afterward, we'll have to change their payment type.

 

  1. From the Payroll menu, select Employees.
  2. Select the employee.
  3. Click the pencil (edit) icon on the Pay section under the Employee details tab.
  4. Choose one in How often do you pay? field.
  5. In the How much do you pay? section, select Salary.
  6. Enter the amount select whether it's per yearper month, or per week.
  7. Click Done.

 

I've also added these screenshots as your visual guide:

 

SC 01.JPG SC 02.JPG SC 03.JPG

 

Then, we'll have to pay them for the second week as salaried.

 

You can also check these articles for more information when running payroll:

 

 

Feel free to get in touch with me if you still need help in paying your employees. Keep safe!

Community Champion

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

I know you do not want to issue two checks for a bi-weekly payroll as proposed by @Adrian_A 

 

You have to add the payroll item in the employee edit screen before running payroll. Certainly online payroll allows multiple pay types in the same paycheck. (You have to excuse me somewhat as I use desktop payroll and there are differences but usually related to deductions,

 

After setting up a new pay item for annual salary and making it half when you run payroll you should be able to select both the half salary and the hours.

 

After you run this payroll you go back to the employee edit and change the salary to full yearly rate 

Level 2

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

This reply does not work.  I ran the first payroll as instructed.  When I go to run the second payroll for the employee in question there is NO option to select part of a pay period, so it wants to pay the employee in question their newly changed salary for the entire pay period rather than the one week they are owed at salary.  

 

honestly I really could not be more frustrated with Quickbooks online at this point, just trouble and trouble and no one can accurately, truly help me in a timely fashion.  I've spent 23 minutes and counting waiting for someone to answer a phone and nothing.  I really do appreciate the effort that mods and people here on this forum have put in to help me but the constant struggle weighs on me.  I regret the decision I made to use Quickbooks Online after using desktop for almost 2 decades.  The new UI is awful.  Things I could easily do in 2 seconds now require back and forth with tech support.  /rant

QuickBooks Team

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

I can totally see why you would be upset, @dru3.


Allow me to share some information about running payroll in QuickBooks Online (QBO). 

 

We're unable to pay employees on a specific date or period in QBO. Unlike QuickBooks Desktop, that has an unscheduled payroll feature, where you’re allowed to select a specific date and paycheck date.


QuickBooks Online has a fixed pay period that depends on your set up. If there are days that employee’s unable to work or no work, you’ll have to adjust their salary or hours manually.


For any online payroll concern, you can check this link to learn more: Help articles.

 

I know you've put so much time and effort into this. In the meantime, you may consider the option mentioned by @john-pero  as a workaround. 

 

Always stay safe.

Community Champion

How do I pay an employee that was hourly for one week of the pay period and then promoted to salary for the 2nd week of the pay period?

My instructions were designed for a single payroll including two pay types. If. For example, the new salarry is $50k annually you would set up salary in the employee edit at $25k for this pay period only. Along with 40 hours of wage the biweekly payroll would be correct.

 

Before the next biweekly payrollnyou would edit salary to be $50k.

 

Multiple pay types in a single pay run is fine. Nothing prevents including commission, for example, with hours

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